6.6.1. Excise Setup

The initial setup in SocrateCloud presumes the display of the fiscal warehouse code on document prints, the definition and keeping of the codes for excisable goods, the definition and keeping of the excise rates according to the law, the definition of an exchange rate used for computing the excise value, the marking of the organization warehouses as fiscal warehouses, and the attribution of keys to excisable products.

Excise Code assignment to organizations for document printing

In the Organization window, located in the Initial Setup -> Organization Rules menu, select the organization fr which the excise code will be assigned. In the Organization Info tab, in the Excise code field fill in the corresponding code.

This code will appear on the print formats of all documents issued by the respective organization (customer bills, vendor invoices).

Defining and keeping the excisable goods keys

The codes of the excisable products are defined in SocrateCloud according to the classified list approved by current legislation (Nomenclator coduri de produse accizabile), depending on the specifics of the organization's approved fiscal warehouse.

Excise codes are defined in the Excise Product Key window, located in the Performance Analysis -> Accounting Rules -> Taxes menu. The following fields are available:

• Search Key - enter the product key (aligned to SEEDv1), as it appears in the excisable products classified list;

• Name - enter the name of the excisable product (beer, cigarettes, Ethyl Alcohol);

• Excise Product Category - choose from the displayed list, the category the product belongs to;

• UOM - unit of measure of the excisable product, also indicated by the excisable products classified list.

Introduction of the Exchange Rate for Excise Computation

The exchange rate used to calculate the excises, has a 1 year validity and is published on the first of October for each following year. In SocrateCloud, you need to enter the exchange rate year by year, no later than the 31st of December, in the Currency Rate window, located in the Performance Analysis -> Accounting Rules menu. The following fields are available:

• Currency - the source currency, in Romania: EUR;

• Currency To - final currency, in Romania: RON;

• Conversion Type - choose a conversion type from the list (we recommend that you define a conversion type named "Excise" for conversions used for excise calculations, in the Rate Type window);

• Valid from - enter 1st of January, which is the date the currency will start to be in use;

• Valid to - optionally you may enter a date until which the rate can be used;

• Multiply / Divide Rate - the exchange rate.

Defining and keeping the Excise Rates

The excise rates are defined for each excisable product code entered in SocrateCloud. The Excise Tax window, located in the Performance Analysis -> Accounting Rules -> Taxes -> Excise Tax menu, is used to define excise rates. The following fields are available:

• Name - enter the name of the excisable product;

• Excise Product Key - choose from the list the key of the product for which you are setting the rate;

• UOM - choose from the list the unit of measure applicable to the excise rate;

• Reference - you can select:

  • <empty> - in which case the computation will be applied to the product UOM transformed into the UOM used to calculate the excise amount;

  • "Degree Plato" - in which case the Plate degrees will be taken into account;

  • "Degree of Alcohol" - in which case, the pure alcohol degrees defined for the product will be taken into account.

• Currency - the currency in which the rate is calculated;

• Tax Amount - the EUR tax value, as defined by the Law;

• Conversion Type - choose a conversion type from the list (we recommend that you define a conversion type named "Excise" for conversions used for excise calculations, in the Rate Type window);

• Valid from/to - the period for which the rate will be used.

In the Accounting tab, enter, for each existent accounting schema, the Excise account and the Excise Expenses account.

Marking the warehouses as fiscal warehouses and assigning excisable product rates

Fiscal warehouses need to be marked as such in SocrateCloud. This is done in the Warehouse and Locators window, located in the Material Management -> Material Management Rules menu by selecting the following options:

• Fiscal Warehouse -select for those warehouses that are declared as fiscal warehouses;

• Excise ID - enter the code of the fiscal warehouse.

In the Excise Product Key tab, for those warehouses that have the Fiscal Warehouse checkbox selected, in the Excise product key field, select the key corresponding to the products for which you need to compute the excise amount at warehouse exit. Enter a line for each key corresponding to the warehouse.

Defining the Excise Summary Document Type

The definition of the document type is done in the Document Type window, located in the Performance Analysis -> Accounting Rules window. It is used to obtain the reports necessary for excise declarations.

• Fill in the Name and Print Text fields with "Excise Summary";

• Check the Active and Default checkboxes;

• Select the Excise Summary option for the Document BaseType field;

• Clear the Sales Transaction checkbox.