9.03. Internal Material Receipt

The "Internal material receipt" document is used to register stock initializations, stock recalibration, and production entries:

• warehouse stock initialisations: entries;

• merchandise entries in the warehouse (internal adjustments, "plus" inventory);

• production entries;

The internal material receipt increases stock and can be used only for stockable products. You can use price lists to automatically determine the entry prices. It is also possible to import internal material receipts, for stock initialization.

Internal Material Receipt window

The Internal Material Receipt window, located in the Material Management menu, is used to manage internal material receipts. To enter an internal material receipt, press the New record button. The following fields are available:

• • Document No - the document number (if not entered manually the system will automatically generate a number);

• Document Type - a sub-type of the base document type: "Material Physical Inventory". Details in Document Types;

• Work Order - the associated work order. Details in Production.

  • Warehouse - the warehouse where the material receipt is done;

• Movement Date - date of the material receipt;

• Account Date - date used to register the resulting accounting transactions;

  • Business Partner - a business partner responsible for the material receipt;

• Price List - determines the Currency and product prices, used to determine the entry price;

The Reference Section contains accounting dimensions used for analysis, determined by the accounting schema. Details in Accounting:

Status Section displays information about the document status (according to the document workflow):

• • Approved - indicates if the document needs approval before being processed;

• Approval Amount - approval amount set by the document workflow. Details in Workflows.

• Total Amount - the document's total value;

• Document Status - indicates the current status for the document:

  • Initial Status: "Drafted" - the document is being defined. Editing is allowed.

• Document Action button - is used to change the document's' status. Available document actions are:

  • "Complete" -> Document Status: "Completed" - the document has generated its effects within the system. Editing is no longer allowed;

    • the stock will be updated according to the document lines;

  • "Void" -> Document Status: "Voided" - the document effects within the system have been cancelled;

    • when voiding a "Drafted" document, all the quantities will be set to 0 and the document will become uneditable;

      • when voiding a "Completed" document, a new identical document will be generated with opposite quantities on lines and the following specific properties:

      • Document Date = date on the voided document;

      • Document Status = "Reversed";

      • Description = voided document number;

  • "Reverse" -> Document Status: "Reversed" - the document effects within the system have been reversed;

    • • a new identical document will be generated with opposite quantities on lines and the following specific properties:

      • Document Date = current date;

      • Document Status = "Reversed";

      • Description = reversed document number;

  • "Close" -> Document Status: "Closed" - no other document action can be applied. Documents cannot be generated based on this document. A document can only be closed if it has no unprocessed documents associated.

Copy Lines from Inventory button - starts a process that will copy lines to the Internal Material Receipt from a similar document.

Internal Material Line

Internal Use Inventory details can be entered manually or automatically, using the Copy Lines From button. In the Internal Use Line tab a line will be entered for each product received. To enter a line press the New record

button. The following fields are available:

• Organization - must be the same as the organization selected on the material receipt ;

  • Locator - select the locator where the material receipt will be done;

    • must be within the Warehouse selected on the material receipt;

  • Product, Attribute Set Instance - the received product;

  • Price - the product entry price. This can be 0 for the products that do not come from production (if this is the case, the user will receive a notification message);

  • Quantity - the product quantity for the selected unit of measure;

  • UOM - if a conversion between units of measure has been defined, an alternate unit of measure can be used on the order;

  • Internal Use Qty - displays the product quantity, in the base unit of measure;

  • Charge - determines the credit account corresponding to the accounting entry;

Actual Costs Section:

• Cost Price - unit cost, according to warehouse discharge, for the selected product. Details in Costs.

• Cost Value - displays the total cost: Qty * Cost;

Inventory Transaction tab - displays the resulting inventory transactions after processing the document.

Posting Rules

Posting a Internal Material Receipt will generate accounting transactions for each line, as such: