8.5.5. Customs Bills

The Customs Bill of Entry represents declaration by an importer of the exact nature, precise quantity and value of goods that have landed and the related import costs. In SocrateCloud a customs bill can be entered in the Customs Bill of Entry/Exports window, located in the Procurement -> Vendor Invoice menu. The following fields are available:

• • Business partner - select the vendor defined for customs transactions

• Export - indicates the customs bill type: import or export;

  • The customs bill of exports can be selected on customer invoice and shipments and has no additional system effects;

Calculations section:

• Custom Amount - total value for the invoices contained by the bill of entry, without tax;

• Total Amount - total value for the invoices contained by the bill of entry, including tax;

• VAT Amount - VAT amount, determined by the Customs VAT invoice;

Invoice (Vendor) tab - displays the invoices contained by the customs bill (e.g. vendor invoice, customs tax invoice, shipment tax invoice). For an invoice to appear on this list, when introduced, it must have the corresponding customs bill of entry in the Customs Bill of Entry field, from the Vendor Invoice window;

Products tab - displays the products on the matching material receipt;

Invoice and Receipt/Shipment

A customs bill will contain a single invoice and it's associated material receipt or shipment. To enter the invoice correctly:

• select the customs bill in the Customs Bill of Entry field from the Vendor Invoice window ;

• select the customs bill of entry for the matching material receipt in the Customs Bill of Entry field from the Material Receipt window;

• on the vendor invoice details select a 0% tax rate;

Import Expenses Invoices

The customs bill of entry also contains invoices for import expenses such as customs expenses, transportation, insurance etc.

To add them to the bill of entry:

• select the customs bill of entry in the Customs Bill of Entry field from the Vendor Invoice window;

• on the invoice details select a 0% tax rate;

• associate import expenses to products in the Landed Costs tab from the Vendor Invoice window, Invoice Details tab;

This is applicable for all invoices in the ill of entry except for the vendor invoice and the customs VAT invoice. The following fields are available in the Landed Costs tab:

• Shipment/Receipt - material receipt matching the vendor invoice contained by the customs bill;

• Shipment/Receipt line or Product - the receipt line or product for which the expenses are paid;

• Customs Tax Base - check if the expense value will be added to the customs amount;

• Distribute Costs - press to associate expenses to receipt lines.

Customs VAT Invoice

Before entering the Customs VAT Invoice all the invoice contained by the customs bill must be entered. These add up to the customs amount, for which the VAT is calculated. The customs amount is displayed in the Customs Amount field from the Customs Bill of Entry/Exports window.

Enter an invoice with the vendor Customs (a vendor specifically defined for this type of invoice):

• select the customs bill in the Customs Bill of Entry field;

• the invoice details will contain:

  • on the first line (No. 10):

    • Product = Customs VAT (a product specifically defined for this type of invoice);

    • Price = Customs Amount (as displayed in the Customs Bill of Entry window, e.g. 1000);

    • Qty = 1;

    • Tax - the customs VAT rate (e.g. 240);

  • on the second line (No.20):

    • Product = Customs VA;

    • Price = Customs Amount;

    • Qty = -1;

    • Tax = 0%.