8.6.3. View Matchings

Document matchings are displayed in the Matched Purchase Orders and Matched Invoices windows located in the Procurement -> Matching menu.

Matched Purchase Orders

The Matched Purchase Orders window is used to view matchings for purchase order lines. The following fields are available:

• Invoice Line - the matching invoice line;

• Shipment/Receipt Line - the matching receipt line;

• Product, Attribute Set Instance - the product on the purchase order line;

• Quantity - the matched quantity;

• Price Match Difference - difference between the purchase order price and the matching invoice price;

• Approved - indicates whether the purchase order has been approved;

• Processed - indicates whether the order has been processed;

• IsCostUpdate - if checked, the order was transferred into accounting with the rule, Receipt Match Requirement: Purchase Order;

The Delete button is used to un-match the two document lines, and remove this record.

Matched Invoices

The Matched Invoices window is used to view matchings for invoice lines. From any line on a receipt or invoice, use the Zoom Across button in the toolbar to view the matching documents. The following fields are available:

• Shipment/Receipt Line - the matching receipt line;

• Product, Attribute Set Instance - the product on the invoice line;

• Quantity - the matched quantity;

• Processed - indicates whether the invoice was processed or not;

The Delete button is used to un-match the two document lines, and remove this record.

Invoice/Receipt matching is automatically created by the system when the receipt and the vendor invoice appear, if these were generated from each another, in the following situations:

• by pressing the Generate Receipt from Invoice button - in the Invoice (Vendor) window,

• by pressing the Generate Invoice from Receipt button - in the Material Receipt window;

• by pressing the Create Lines from button- in the Material Receipt window by selecting the lines from a vendor invoice;

• by pressing the Create Lines from button - in the Invoice (Vendor) window by selecting the lines from a receipt;

There are situations, other than the ones discussed above, when the Vendor Invoice-Receipt matching is not done automatically.

A link is created for each line (product) on the invoice/ receipt,

• Quantity = the smallest quantity of the two documents;

• Accounting Date = the biggest accounting date of the two documents;

• matching has accounting consequences;

• matching "loads" the product's cost, if it has not already been registered through the Purchase Order - Receipt matching marked with the Is Cost Updated checkbox.