8.4. Receipt

The receipt represents the document used when receiving procured products and at the same time certifies loading the products into the warehouse.

The "Receipt" document is made of two parts: master and details. The master contains information used to identify the document: Document No., Date, Vendor, Organization, Warehouse etc. The details contain the list of received products. The list contains a line for each product in the receipt. Every line contains information about the product's quantity and warehouse location.

A receipt can be obtained:

• manually - in the Receipt window by pressing the New Record button;

• automatically - using the Generate Receipt from Vendor Invoice in the Vendor Invoice window;

Receipt details can be obtained automatically:

• using the Create lines from process in the Receipt window, from a purchase order or vendor invoice;

• using the Copy details process in the Receipt window, from another receipt;

From a receipt you can generate:

• vendor invoices - using the Generate Vendor Invoice from Receipt process.

• vendor invoice lines - using the Create lines from process in the Vendor Invoice window.

When processing a receipt the stock is adjusted automatically, only for "item" type products.

A receipt can be printed by pressing the Print button in the toolbar. The print format used is determined by the document type. The language and date format are determined by the multi-language characteristic and the business partner language. In order to view the receipt before printing, in the User Preference window the Always view before print box must be checked.

Notes:

• Starting with SocrateCloud v15.04, the Generate Vendor Invoice from Receipt process is not available for reversed receipts.

  • Starting with SocrateCloud v15.10, you can no longer generate receipts with negative quantities. For example if, after entering an order line with qty = 100 and a corresponding receipt with qty = 120, when generating a new receipt using Create Lines from, the order will no longer be available, and as a result generating a -20 qty receipt will no longer be possible.

  • Starting with SocrateCloud v17.12, the matched document can be established at the Document Type level.