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SocrateCloud Documentation
I. General Documentation
00. Overview
0.1. Terminology
0.2. Login
0.3. Two-step Authentication
0.5. Multi
0.5.1. Multi - Organization
0.5.2. Multi - Currency
0.5.3. Multi - Accounting System
0.5.4. Multi - Tax
0.5.5. Multi - Cost Calculation
0.5.6. Multi - Language System
0.5.7. Multi - Dimensional Analysis
0.5.8. Structural Changes and Automated Data Collection
01. User Interface
1.1. Menu Bar
1.2. Windows
1.3. Printing
1.3.1. Documents
1.3.2. Reports
1.3.3. Setup
1.4. Performance Indicators
1.5. Setup Wizard
1.6. K-Board Dashboards
02. System Management
2.01. Initial Implementation
2.02. Tenant
2.03. Organizations
2.04. Scheduler
2.05. SocrateCloud Printer Setup
2.06. E-mail Services
2.07. Entity Trees
2.08. Merge Entities
2.09. Recurring Documents
2.10. Country, Region and City
2.11. Other Settings/Processes
2.12. Workflows
2.13. Alerts
2.14. Data Import
5.01. Import Structures
5.02. Import Products
5.03. Import Business Partners
5.04. Resource Import
5.05. Fixed Asset Import
5.06. Sales Order Import
5.07. Invoice Import
5.08. Payment Import
5.09. Internal Material Receipt/ Stocks Import
5.10. Import WMS
5.11. Import Inventory Moves
5.12. Import Daily Time
5.13. Import Expense Reports
Frequently Asked Questions
03. Security
3.1. Roles
3.2. Role Data Access
3.3. Users
3.4. Role Processes
3.5. User Passwords
3.6. Audit
3.7. Security Tips and Tricks
Frequently Asked Questions
04. Business Partners
4.1. Business Partner Setup
4.2. Define Business Partners
4.3. Invoice Rejection Notifications
4.4. Counter documents
4.5. Business Partner Information
4.6. Payment Terms
Frequently Asked Questions
05. Products
5.1. Define Products
5.2. Product Types
5.3. Product Category
5.4. Units of Measure
5.5. Product Attributes
5.6. Structures
5.7. Product Info
Frequently Asked Questions
06. Taxes
6.1. Tax Categories
6.2. Rates
6.3. Tax Rate Application Rules
6.4. Tax Recalculation
6.5. Reports
6.6. Excise
6.6.1. Excise Setup
6.6.2. Excisable Product Setup
6.6.3. Excise Calculation
6.6.4. Excise Reporting - Excise Summary
6.7. Withholding Tax
6.8. Eco Tax (Green)
07. Prices
7.1. Product Prices
7.2. Price List Setup
7.3. Discount Schemas
7.3.1. Discount Schema (Price List)
7.3.2. Discount Schema (Business Partner)
7.4. Price List Processes
7.4.1. Price List Update with Maximum WAC Process
7.4.2. Copy Price List Version Prices
7.4.3. Vendor Price List Update
7.5. Tips and Tricks
7.5.1. Business Partner Price List
7.5.2. Customer Price List - List Minus
7.5.3. Customer Price List - Cost Plus
7.6. Price Simulator
08. Procurement
8.1. Request for Quotation
8.1.1. RfQ Topics
8.1.2. Requests for Quotation (RfQ)
8.1.3. RfQ Response
8.1.4. RfQ Reports
8.2. Requisition
8.2.1. Entering Requisitions
8.2.2. Requisition Processes
8.2.3. Requisition Reports
8.3. Purchase Order
8.3.1. Entering Purchase Orders
8.3.2. Purchase Order Reports
8.4. Receipt
8.4.1. Entering Receipts
8.4.2. Accounting Consequences
8.4.3. Receipt Reports
8.5. Vendor Invoice
8.5.1. Entering Vendor Invoices
8.5.2. Accounting Consequences
8.5.3. Invoices Batch
8.5.4. Invoice Reports
8.5.5. Customs Bills
8.6. Matching
8.6.1. Match PO-Invoice-Receipt
8.6.2. Document Voiding Consequences
8.6.3. View Matchings
8.6.4. Accounting Consequences
8.6.5. Costing Consequences
8.6.6. Matching Reports
8.7. Procurement Reports
8.8. Procurement Returns
8.9. Product Procurement
Frequently Asked Questions
09. Material Management
9.01. Warehouses and Locators
9.02. Internal Use Inventory
9.03. Internal Material Receipt
9.04. Physical Inventory
9.05. Inventory Move
9.06. Production
9.07. Inventory Processes
9.08. Inventory Reports
9.09. Short Term Assets through Stock
9.10. Credit Note Reevaluation
9.11. Replenishment
Frequently Asked Questions
10. Sales
10.01. Sales Setup
10.02. Sales Orders
10.2.1. Wish Lists
10.2.2. Order Types
10.2.3. Entering Sales Orders
10.2.4. Operating Sales Orders
10.2.5. Distribution Lists
Examples
10.2.6. Order Reports
10.03. Shipments
10.3.1. Operating Shipments
10.3.2. Entering Shipments
10.3.3. Confirmations
10.3.4. Packaging
10.3.5. Shipment Reports
10.04. Customer Invoices
10.4.1. Operating Invoices
10.4.2. Entering Invoices
10.4.3. Printing Invoices
10.4.4. Penalties and Discounts
10.4.5. Invoice Reports
10.05. Matching Ship-Invoice
10.06. Sales Returns
10.07. Sales Reports
10.08. Product Sales (Business Partner tab)
10.09. Commissions
10.10. Sales Forecasts
10.11. Customer Custody Warehouses
10.12. Customer Bonus Systems
10.13. Multi Level Marketing Systems (MLM)
10.14. Warehouse Boxes
Frequently Asked Questions
11. Open Items
11.01. Bank Accounts
11.02. Receipts and Payments
11.03. Bank Statement
11.04. Cash Management
11.9.1. Cash Documents
11.05. Allocations
11.5.1. Payment Allocations
11.5.2. Allocation Processes
11.5.3. Foreign Currency Allocations
11.06. Open Items Reports
11.07. Payment Approval
11.08. Payment Methods
11.09. Invoice Gain/Loss Revaluation
11.10. Dunning
11.11. Payment Planning
11.12. Advance Payments
11.13. Employee Expenses
Frequently Asked Questions
12. Accounting
12.01. Accounting Setup
12.1.1. Accounting Schema
12.1.2. Account Element
Importing a Chart of Accounts
12.1.3. Accounting Calendar
12.1.4. Accounting Setup
12.1.5. Documents
Base Documents
12.1.6. Currency
12.02. Posting
12.2.1. Void/Reverse Posting Rules
12.2.2. Accounting Processor
12.03. Accounting Processes
12.04. Accounting Reports
12.05. Financial Reports
12.06. Declarations
12.6.1. Due Tax
12.6.2. Tax Declaration Report
12.6.3. Declaration 394
12.6.4. Declaration 390 -VIES
12.6.5. Declaration D300
12.07. Reevaluations
12.7.1. Accounts Gain/Loss Revaluation
12.7.2. Reevaluating Non-invoiced Material Receipts
12.08. Rounding
12.09. General Distributions
12.9.1. Services Distributions
12.9.2. Salary GL Journal Distribution
12.9.3. Generate/Distribute Fuel Invoices
12.10. GL Distribution
12.11. GL Journals
Frequently Asked Questions
13. Costs
13.1. Costs Infrastructure
13.1.1. Warehouse Tracking, Evaluating and Discharge Methods
13.1.2. Cost-affecting Documents
13.1.3. Voiding and Reversing Rules
13.2. Costs Setup
13.3. Landed Costs Distribution
13.4. Cost Adjustments
13.5. Cost Processes
13.5.1. Delete Costs/Posting
13.5.2. Delete All Cost and Posting
13.6. Cost Reports
Frequently Asked Questions
14. Production
15. Fixed Assets
15.01. Asset Setup
15.02. Entering Fixed Assets
15.03. Generating Assets
15.04. Asset Depreciation
15.05. Fixed Asset Revaluation
15.06. Fixed Asset Operations
15.07. Fixed Asset Reports
15.08. Fixed Asset Projects
15.09. Customer Assets
15.10. Short Term Assets
Frequently Asked Questions
16. Resources
16.1. Resource / Equipment Setup
16.2. Means of Conveyance
16.3. Allocating Costs to Resources
16.4. Fuel Cards
16.5. Equipment/Resource Time Sheet
16.6. Resource Reports
Frequently Asked Questions
17. Project Management
17.1. Projects Setup
17.2. Entering Projects
17.3. Issue to Project
17.4. Time and Expense Report
17.5. Project Accounting
17.6. Project Processes
17.6.1. Generate Orders from Projects
17.6.2. Labor Capitalization
17.7. Project Reports
Frequently Asked Questions
18. Contracts
18.1. Contracts - Projects
18.2. Leasing/Insurance/Loans
19. Human Resource Management
19.1. HRM Setup
19.2. Daily Time
19.3. Monthly Time Attendance
19.4. Tasks and Calendar
19.5. Reports and Processes
20. Partner Relations
20.1. Lead Management
20.2. Requests
20.1. Request Setup
20.2. Operating Requests
20.3. Requests Prerequisites
20.4. Inbound Email and Requests Processor
20.5. K-Board
20.3. Marketing Campaigns
Frequently Asked Questions
II. Active Dictionary
1. System Elements
2. Tables and Columns
2.1. Changes Audit
2.99. Frequently Asked Questions
3. Windows, Tabs and Fields
3.1. Info Windows
4. Context
5. Reports and Processes
6. Forms
7. Validation Rules
8. References
9. New Record
III. Utilities - Extensions
01. EDI
1.1. Configuration
1.1.1. EDI Format
1.1.2. EDI Processor
1.1.3. EDI BPartner
1.1.4. EDI Import
1.1.5. EDI Submit
1.1.6. EDI Log
1.1.7. EDI Import/Export
1.2. Functionality
1.2.1. Data Import
1.2.2. Data Export
1.2.3. Document Send - Text File
02. WEB Services
2.1. Securing the access to the web services
2.2. Using the RESTFul web services
2.2.1. Architecture
2.2.2. Table Publishing
2.2.3. Process Publishing
2.2.4. GET
2.2.5. PUT
2.2.6. POST
2.3. Push Notifications / WebHooks
2.3.9. Site Synchronization
03. MicroStrategy Integration
3.1. Configuration
3.2. Functions
3.2.1. Roles
3.2.2. Users
3.2.3. Reports
04. Salaries Integration
4.1. Objectives
4.2. Basic Configurations
4.3. Data Import
4.4. Data Export
4.5. Generate GL Journals
4.5.1. Defining Account Combinations
4.5.2. Accounting Combinations Import
4.5.3. SocrateCloud Monographs
4.5.4. Sums Description
4.5.5. SocrateCloud Sums Export
4.5.6. Generate GL Journals in SocrateCloud
06. On - line banking Integration
6.1. Payment Export
6.2. MT940/CSV Bank Statement Loading
6.3. MT940/CSV Bank Statement Mappings
07. WebStore Extension
07.1. Setup
08. Document Distribution Extension
10. Fixed Assets Extension
10.1. Automatic Codification
10.2. Acquisition Programmes
10.2.1. Subsidized Investments
11. Ext Prices Extension
12. Google Apps Integration
12.1. Export Reports to GoogleDrive
12.2. Synchronize Tasks - Google Calendar
13. Specific Components
13.1. Agro Branch
13.1.1. Agro Production
13.5. FICO - Country Component - Hungary
14. Courier Integration
13.3. Urgent Curier Integration
14. Urgent Cargus Integration
14.3. Fan Courier Integration
15. SocrateMobile
17. Sales Orders Import from Tecnet platform
18. Zopim Integration
19. Trello Integration
19.1 Trello Integration - Technical Details
20. Extension - Offers
20.1. Create Price List Version
21. Extension - Datecs Cash Register
22. WMS1 Extension
23. Hand Held Extension
99. Private Components
99.1. Aurocon
99.1.1. Prices
99.1.2. Generate Purchase Order from Sales Order
99.1.3. Integrate RS - Order Import from Site
99.2. AEROTEC
99.3. RDS & RCS
99.4. F64
99.5. AVANGATE
99.5.1. Open Items Report
99.5.2. User Passwords
99.6. IRW
99.7. Mediclim
99.8. CAUSSADE
IV. Versions and Release Notes
V. Terms and Conditions
SocrateCloud Documentation
13.1.3. Voiding and Reversing Rules
The following rules apply when voiding or reversing stock-affecting documents:
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