15.07. Fixed Asset Reports

SocrateCloud offers a number of predefined reports that can be used to display fixed assets information. The reports can be found in the Customer Assets - Reporting menu and can be edited in order to comply with the organization's requirements. Details in Reporting.

Asset Statement

The report is used to view and print the asset statement. The asset statement is used to keep records of fixed asset movements and value.

Report Parameters: Accounting Schema, Posting Type, Asset, Date;

The report contains:

• Identification data for the asset;

• Entry costs details;

• Asset movement details.

Trial Balance

The Trial Balance is based on information related to the entry value of the asset, the current value (that can be different from the first due to value growths/declines), the value that has been depreciated up to the current date, the current depreciation rate, the amount left to be depreciated, the location (the Locator dimension associated to the asset account), the account, the life span, the period left to be depreciated, the asset status (conserved, disposed, running depreciation), revaluation.

The Trial Balance can be generated using the Trial Balance - Fixed Assets report. The report will contain, depending on the selected parameters, a list of assets and related information, grouped and totaled by asset group.

The report parameters represent selection filters for the assets displayed.

The Trial Balance can also be generated using the Trial Balance Synthetic- Fixed Assets report. Two print formats are available for the report:

• • Synthetic Fixed Assets Trial Balance - the report will contain a list of assets;

  • Synthetic Fixed Assets Trial Balance by Asset Group - the report will contain a list of asset groups;

Report Parameters - selection filters for the assets or asset groups displayed:

• Accounting Schema;

• Posting Type - mandatory;

• Organization;

• Asset Group;

• Asset;

• Asset Set;

• Asset Classification;

• Business Partner;

• Period - interval;

• Search Key;

• Serial No;

• In Service Date - interval;

• Depreciation Type;

• In Possession - Yes/No - in the selected period;

• Disposed - Yes/No - in the selected period;

• Fully depreciated - Yes/No - in the selected period;

• Has Value Changes - Yes/No - in the selected period;

• Agent;

• Reporting Hierarchy.

Asset Inventory List

The Assets Inventory List report displays, depending on the selected parameters, a list of assets and related information: quantity, entry value, inventory value, total depreciated amount.

The Assets Inventory and Cost Details report displays, depending on the selected parameters a list of cost details registered for fixed assets.

Report parameters:

• • the report displays only in use assets, for which the disposal period is equal or after the report period. The Disposed checkbox controls whether assets disposed within the selected period are displayed or, if no period is selected, if assets disposed before or after the current date are displayed. the Disposed parameter is described below:

    • Disposed = No:

      • assets not disposed will be displayed;

      • assets with their disposal period greater or equal to the report/current period will be displayed;

      • Period:

        • Yes - assets that were disposed after the first day of the selected period will be displayed;

        • No - assets that were disposed after the current date will be displayed;

    • Disposed = Yes:

      • Period:

        • Yes - assets that were disposed before the last day of the selected period will be displayed;

        • No - assets that were disposed before the last day of the selected period will be displayed;

      • assets with their disposal period greater or equal to the report/current period will be displayed;

    • no Disposed parameter:

      • assets with their disposal period greater or equal to the report/current period will be displayed;

Other reports

The Asset Status report displays, depending on the selected parameters, a list of fixed assets and their current status: conserved, depreciation, fully depreciated.

The Assets Inventory Journal report displays a list of assets and their description, comments and note.