We will present the accounting transactions generated for the matchings:
The account used for Purchase Price Variance is defined in the Product window..
The account used for PPV Offset is defined in the General Ledger tab of the Accounting Schema window.
The account used for Not-invoiced Receipts is defined in the Business Partner Group window.
The account used for Purchases not received is defined in the Product window.
The account used for Product Asset is defined in the Product window.
The account used for Product COGS is defined in the Product window.
Matching Purchase Order - Receipt
If the price on the purchase order is bigger than the standard price:
Debit: Purchase Price Variance
Credit: PPV Offset
If the price on the purchase order is smaller than the standard price:
Debit: PPV Offset
Credit: Purchase Price Variance
if the matching has negative quantity => warehouse discharge (starting with version 13.03):
Debit: Product COGS
Product Asset
Starting with v16.05, for return orders (through RMA or by entering negative quantities on purchasing documents), when there is a difference between the document price and the cost, it will be posted with using the corresponding Locator as an accounting dimension.
Matching Vendor Invoice - Receipt
if the invoice price is bigger than the actual cost:
Debit: Not-invoiced Receipts
Debit: PPV Offset
Credit: Purchases not received)
if the invoice price is smaller than the actual cost:
Debit: Not-invoiced Receipts
Credit: Purchases not received
Credit: PPV Offset
If you have chosen the Commitment Only option in the Accounting Schema, then other accounting transactions will be generated among those described above. The account used for Product Expense is defined in the Product window. The account used for the Commitment Offset is defined in the Accounting Schema window. The transfer type is Commitment Only.
Matched Vendor Invoices
Debit: Commitment Offset
Credit: Product Expense
If you post the Receipt - Invoice matching for the documents registered in a foreign currency, the value of the receipt will be displayed in the foreign currency in the Account Viewer window of the Info menu as well as in the Statement of Account.