15.03. Generating Assets

The Generate Assets process can be used to generate assets based on vendor invoice lines, internal inventory use lines or shipment lines.

Requirements for generating fixed assets:

• 1. Fixeds asset are generated from vendor invoice lines containing "Service" type products and have Create Asset checked;

  2. Fixed assets are generated from internal use inventory lines containing "Stockabe" type products and have Create Asset checked;

  3. Create Asset will be checked by default on document lines containing products which belong to a product category for which an Asset Group was selected;

  4. The Asset Group must have the following definitions:

     • Inventory No Sequence = numbering sequence used to generate inventory numbers. Numbering sequences are defined in Performance Analysis -> Accounting Rules -> Document Sequence

     • Usable Life Years

     • accounting definitions (posting type, depreciation method, etc.);

     • if applicable, accounting definitions should be made for each transfer type;

The Generate Assets window, located in the Customer Assets menu, is used to generate fixed assets based on document lines. The following search filters can be applied for the document lines used to generate assets:

• Document type (list selection)

• Organization

• Document Date Interval

Press the Search button do display the document details corresponding to the selected search filters. Check the lines for that will be used to generate fixed assets and if applicable change the organization and depreciation duration.

Press the Process button to generate fixed assets:

• • for each document line selected a fixed asset will be generated

  • the fixed assets will used the default currency defined at Tenant level;

The Generate Asset window contains the following fields:

The generated fixed assets will have the following properties:

Asset (customer) window:

Asset (Customer) - Cost Detail

Asset (Customer) - Accounting Setup

all the records will be copied from Product -> Product Category -> Asset Group -> Accounting

Accounting Schema - the default accounting schema selected at tenant level

Note: Starting with v15.04, when generating assets the Life Use Units will also be completed automatically using the value defined in Product -> Product Category -> Asset Group.

Starting with 15.06 when generating fixed assets:

• • the generated asset number will be displayed;

  • the Trx Organization will be taken from the source document;

  • the Document Type filter has been added to the Generate Asset window;