8.5. Vendor Invoice

The vendor invoice represents the document which certifies the purchasing of products from a vendor.

The "Vendor Invoice" document is made up of two parts: master and details. The master contains information used to identify the document: Document No., Date, Vendor, Organization, etc. The details contain the list of invoiced products. Each line in the document details contains a product and product related information: quantity, price, etc.

A vendor invoice can be obtained:

• manually - in the Vendor Invoice window by pressing the New record button;

• automatically - using the Generate Vendor Invoice from Receipt from the Receipt window.

Vendor invoice details can be obtained automatically:

• using the Create lines from process in the Vendor Invoice window, from a purchase order or vendor invoice;

• using the Copy details process in the Vendor Invoice window, from another invoice;

From a vendor invoice you can generate:

• receipts - using the Generate Receipt from Vendor Invoice process;

• receipt lines lines - using the Create lines from process in the Receipt window.

A vendor invoice can be printed by pressing the Print button in the toolbar. The print format used is determined by the document type. The language and date format are determined by the multi-language functionality and the business partner language. In order to view the invoice before printing, in the User Preference window, the Always view before print box must be checked.