Embedded Files
Cash receipts represent a method to cash in at the pay desk, for which a proof with special evidence and specific numbering is issued. This can be manually completed on specific forms (receipt book), in two copies: one for the person who has paid in cash, and one for the cashier. The operation is registered in the Cash Journal on the date of the operation.
Cash receipts represent a method to cash in at the pay desk, for which a proof with special evidence and specific numbering is issued. This can be manually completed on specific forms (receipt book), in two copies: one for the person who has paid in cash, and one for the cashier. The operation is registered in the Cash Journal on the date of the operation.
If the operation is done directly at the pay desk, the classic format receipt book is replaced by the electronic one, being printed in two copies on blank paper.
If the operation is done directly at the pay desk, the classic format receipt book is replaced by the electronic one, being printed in two copies on blank paper.
In SocrateCloud, the receipt is represented by a line in the Cash Journal.
In SocrateCloud, the receipt is represented by a line in the Cash Journal.
Depending on the Cash Type selection, the following definitions are required:
Depending on the Cash Type selection, the following definitions are required:
Customer Invoice Cash Receipt
Customer Invoice Cash Receipt
1. Document Numbering
In the Document Sequence window, found in Performance Analysis -> Accounting Rules, you can define a new document book, by completing the fields:
Name - the name of the book;
Active - check to indicate the book is active;
Auto numbering - check if you want the numbering to be done automatically based on the established rules;
Increment - the value of the constant that is added from one document number to the next;
Current Next - the document's first number;
Prefix and Sufix - optional fields;
Unique Document No - check if you want the document number to be unique.
2. Document Type Definition
In the Document Type window, found in Performance Analysis -> Accounting Rules, define a new document type with the following parameters:
Name - enter the name of the document type;
Print Text - enter a text to be printed;
Active - check to indicate it is active;
GL Category - select Cash/Payments;
Document BaseType - select Cash Journal;
Cash Type - select Invoice;
Sales Transaction - select so that only sales transactions are considered;
Document is Number Controlled - select it;
Cash Book - optional field; by selecting a cash book, this document type will only be available on that cash book;
Document Sequence - choose the document book defined at 1.1;
Print Format - select a receipt book format type ("Chitanta **TEMPLATE**");
Document Copies - the number of copies that will be printed by default for this document type.
3. Register/Print the Receipt in the Cash Journal
In the Cash Line tab of the Cash Journal window, enter the receipt as such:
Cash Type - select Invoice. Starting 15.05 the receipt will have the following default values:
Document Base Type: "Cash Journal"
Cash Type = Invoice;
Document Type - select the type defined at 1.2
Enter the Business Partner, Value and Invoice that will be cashed in.
Press the Save button so that the Document No field is automatically completed with the next available number in the document book defined at 1.1, according to the established rules.
Press the Print button.
Select the Print Format - "Chitantier".
Press the OK button.
Generate the following printable receipts.
Sales Order Cash Receipt
Sales Order Cash Receipt
1. Document Numbering
In the Document Sequence window, found in Performance Analysis -> Accounting Rules, you can define a new document book, by completing the fields:
Name - the name of the book;
Active - check to indicate the book is active;
Auto numbering - check if you want the numbering to be done automatically based on the established rules;
Increment - the value of the constant that is added from one document number to the next;
Current Next - the document's first number;
Prefix and Sufix - optional fields;
Unique Document No - check if you want the document number to be unique.
2. Document Type Definition
In the Document Type window, found in Performance Analysis -> Accounting Rules, define a new document type with the following parameters:
Name - enter the name of the document type;
Print Text - enter a text to be printed;
Active - check to indicate it is active;
GL Category - select Cash/Payments;
Document BaseType - select Cash Journal;
Cash Type - select Order;
Sales Transaction - select so that only sales transactions are considered;
Document is Number Controlled - select it;
Cash Book - optional field; by selecting a cash book, this document type will only be available on that cash book;
Document Sequence - choose the document book defined at 2.1;
Print Format - select a receipt book format type("Chitanta **TEMPLATE**");
Document Copies - the number of copies that will be printed by default for this document type.
3. Register/Print the Receipt in the Cash Journal
In the Cash Line tab of the Cash Journal window, enter the receipt as such:
Cash Type - select Order;
Document Type - select the type defined at 2.2;
Enter the Business Partner, Value and Invoice that will be cashed in;
Press the Save button so that the Document No field is automatically completed with the next available number in the document book defined at 2.1, according to the established rules.
Press the Print button.
Select the Print Format - "Chitantier".
Press the OK button.
Generate the following printable receipts.
Payment/Cashing Mandate
Payment/Cashing Mandate
1. Document Numbering
In the Document Sequence window, found in Performance Analysis -> Accounting Rules, you can define a new document book, by completing the fields:
Name - the name of the book;
Active - check to indicate the book is active;
Auto numbering - check if you want the numbering to be done automatically based on the established rules;
Increment - the value of the constant that is added from one document number to the next;
Current Next - the document's first number;
Prefix and Sufix - optional fields;
Unique Document No - check if you want the document number to be unique.
2. Document Type Definition
In the Document Type window, found in Performance Analysis -> Accounting Rules, define a new document type with the following parameters:
Name - enter the name of the document type;
Print Text - enter a text to be printed;
Active - check to indicate it is active;
GL Category - select Cash/Payments;
Document BaseType - select Cash Journal;
Sursă Casă - se alege Avansuri Trezorerie
Sales Transaction - do not check;
Document is Number Controlled - select it;
Cash Book - optional field; by selecting a cash book, this document type will only be available on that cash book;
Document Sequence - choose the document book defined at 3.1;
Print Format - select a payment/cashing mandate format type;
Document Copies - the number of copies that will be printed by default for this document type.
3. Register/Print the Payment/Cashing Mandate in the Cash Journal
In the Cash Line tab of the Cash Journal window, enter the receipt as such:
Cash Type - select Cash advances;
Document Type - select the type defined at 3.2;
Enter the Business Partner - employee and the amount to be cashed in or paid.
Press the Save button so that the Document No field is automatically completed with the next available number in the document book defined at 3.1, according to the established rules.
Press the Print button.
Select the Print Format - payment mandate;
Press the OK button.
Generate the following printable mandates.
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