11.08. Payment Methods

Payments can be generated and processed automatically depending on the payment method selected on the invoice. To select a payment method on the invoice, press the Payment Method button. The Payment window will be opened, from where you can select the payment method from the list:

Cash

If this payment method is selected on a "Drafted" invoice, after completing it, a cash journal line will be generated on the available Cash Journal for the organization on the invoice.

If this payment is selected in a completed invoice, Payment window require you to define a cash journal line. The available fields can also be found in the Cash Line tab, Cash Journal window, where the generated payment can be viewed. Details in Cash Management.

Starting with SocrateCloud 15.10, if the operator chooses "Cash" as payment method, in the selection/confirmation window the operator can enter the amount received from the customer and then the system will automatically calculate the change amount.

This is displayed by using two additional fields:

Note:

  • if an open cash journal does with the invoice date does not exist, a new cash journal record will be generated;

  • for organizations with multiple cashbooks the cash journal from the default cashbook will be selected;

Ticket, Credit Card, Cec/BO

If these payment methods are selected on completed invoices, the Payment window will require you to define a payment. The available fields can also be found in the Payment window, where the generated payment can be viewed.

The generated payment will have the following properties:

  • Document Type:

    • Vendor Invoice -> Payment;

    • Customer Invoice -> Receipt;

    • Invoice = the invoice from which the payment was generated;

    • Amount = the amount entered in the Payment window (on the invoice)

    • Payment Method, and resulting fields = selected payment method on the invoice and the values entered in the Payment window (on the invoice)

    • Document Status ="Completed"

  • Details in Payments.

Credit, Cash at Maturity, Compensation

Starting with 16.2. two new payment methods have been added: Cash at Maturity, Compensation.

On invoices with these payment methods, payment terms can be selected, which will determine the payment due dates. Details in Payment Terms.

  1. Customer Cash Pay - by default "0";

  2. Change Amount - by default "0";

As soon as the operator enters the amount received from the customer, the change amount si calculated using the formula: Customer Cash Pay - Amount

If the "Customer Cash Pay" is less than the "Amount", the Amount will be updated using the Customer Cash Pay. As a result, a partial payment will be registered.