The GL Journals corresponding to salaries can be distributed on profit centres, activities and/or projects by using the General Distribution document, based on a Time Sheet registered in SocrateCloud corresponding to the period the GL Journal was registered for (e.g. the salary journal corresponding to February is distributed based on the Time Sheet registered in SocrateCloud for February).
In the General Distributions window, add a new document with the following characteristics:
Account Date: enter the date of the GL Journal (usually the last day of the month); s
Document Type: General Distribution;
In the Distribution by section, select the distribution keys: Trx Organization, Activity and/or Project;
Distribution Type: Time Sheet;
Source Doc Type: select from the list the document type corresponding to the window where the GL Journal was registered (batch or simple);
Journal or Journal Batch: enter the number of the GL Journal, depending on the window where it was registered (batch or simple);
Debit/Credit Distribution: select Debit and Credit in order to distribute both the Debit and the Credit amounts;
Complete the document thus generating the document lines, breaking down the hours from the time sheet corresponding to the period on the selected distribution keys (i.e. Trx Organization, Activity and/or Project).
The document will be posted as such:
the original posting of the source document will be reversed (identical record with reversed signs for amounts and quantity);
broken down posting based on the document lines; use the time sheet to calculate the amounts (total hours per organization, project, activity, employee, from total time sheet hours);
if the document does not have a specified source document then it will be posted with 0 values;
by voiding the source document, the value in the Journal and Journal Batch fields will be erased and the Distribution document will be de-posted.
The accounting records do not affect the Statement of Account with Corresponding Acc. report.