9.01. Warehouses and Locators

Warehouses are used to control stock movements for organizations. In SocrateCloud each organization can have multiple warehouses.

Warehouse

In the Warehouse & Locators window you can define the warehouses, locators and the associated accounting parameters. The following fields are available:

• Organization - the organization to which the warehouse belongs to. This is selected when defining the warehouse;

• Address - the warehouse's physical address;

• Include Delivery Progress - check to include "in progress", "drafted" or "invalid" documents when calculating stock values;

  • Note: for documents that generate confirmations (inventory moves, shipments) the stock is checked once when completing the document. When the confirmations are completed, the source document is completed automatically, without checking stock values (between completing the source document and completing confirmations, the stock can be influenced by "drafted" of "invalid" documents). The checkbox cannot be edited while "In Progress" documents are registered on the warehouse;

• Working Days - number of working days in the year for the warehouse;

• Element Separator - the character you want to use to separate the elements in the accounting element's structure by printing (concatenating warehouse locator names);

• Trx Organization - select a cost/profit center to which the warehouse belongs to. The chosen cost/profit center will be automatically completed, in the Trx Organization field, on all the documents associated with the warehouse (orders, receipts, inventory moves);

• Source Warehouse - if defined, the warehouse selected here will be used for replenishment;

• Replenishment Class - Java class used for custom replenishment;

• Replenishment Frequency - parameter used for warehouse replenishment;

• Disable Negative Inventory - the system checks for available inventory, when processing "exit" documents:

  • checked - documents can be completed only if inventory instances with on hand qty are available at the document date and then, if the respective instances have on hand qty at the current date;

  • not checked - forced shipments can be completed regardless of on hand qty;

• Fiscal Warehouse - indicates if this is a fiscal warehouse;

• Client Custody - indicates if this is a client custody (products are sold but are still in the organization's possession);

• Warehouse Box, Warehouse Box Auto Alloc - details in Warehouse Boxes;

The warehouse organization be changed later using the Warehouse Organization process from the Material Management -> Material Management Rules menu. The process allows you to change the organization ownership of a warehouse:

Locators

A product defined in SocrateCloud can be associated to a Locator. The Locator indicates the place where a certain product can be found inside a warehouse. A warehouse must contain at least one locator. Open the Locator tab to define locators for a warehouse.

• Default - if checked, this locator will be used by default when selecting a warehouse;

• Relative Priority - assures that the available locators with greater priority are used for transport and reception;

• Aisle (x), Bay (y) and Row (z) - dimensions used to define the physical coordinates for the locator;

• Locator - system maintained value generated using the X, Y, Z coordinates entered above;

• Position - indication used for physical localization;

• Bin - indication used for physical localization;

• Available to Promise - if checked, the products stored in this locator will be available for reservation during a sales order creation;

• Available For Allocation - if checked, the products stored in this locator are available for allocation to sales order lines.

• Self-Service - locator contents can be viewed through the web interface (WebStore);

• Utilizat pe HH - Hand Held devices are used for processing data related to products in this locator.

Shelf Warehouse Impementation

Shelf warehouse have the following specifications:

• stock is kept in a single base locator;

• the remaining locators (shelfs) have an informative role - indicate the physical location for the product;

• Hand Held devices are used for processing data;

Locator definition rules:

• Base Locator (stock):

  • Dimensions X-Y-Z = 0-0-0;

  • Priority = 100;

  • Default = checked;

  • Available for Allocation = checked;

  • Available for promise = checked;

• Shelfs (informative)

  • Priority = 1;

  • Default = not checked;

  • Available for Allocation = not checked;

  • Available for promise = not checked;

All the products in the warehouse will be allocated to the base locator and every product will be allocated to it's own shelf. Alocations can be managed using the Product subtab, from the Warehouse & Locators window, Locators tab. The following fields are available:

• Product - select the product;

• Min Stocking Quantity, Max Stocking Quantity - informative values for maximum and minimum quantity for the product stock;

Allocations can be checked using the Verify Product - Locator allocation process, located in the Material Management menu.

Accounting

Click on the Accounting tab to enter accounting information related to the warehouse. This tab will only be displayed if the Show Accounting Tabs checkbox has been selected in User Preferences.

The values of the accounts in this window have resulted from the defined Accounting Schema. The basic accounts of the Account Element are defined as part of the initial Tenant Setup. You may leave these values unchanged, or you may modify them as necessary. The values entered here will become defaults for any product in this product category. The accounts can be modified by clicking on the corresponding account button.

• The Inventory Adjustment account is used to record the modifications brought to the inventory, modifications which have resulted from changes to the Physical Inventory.

• The Warehouse Inventory Asset Account, Warehouse Differences and Inventory Revaluation accounts are not currently in use.

Details in Accounting.

Instances

The Attribute Set Instance window allows you to view all the transactions registered for a specific attribute set instance. Within this window instances can be filtered and for each instance, the associated are displayed. We recommend using the window when detailed lot information is required.