The shipment - invoice match document (MatchShip) for a sales transaction can be viewed in the Match Ship tab (in the Line tab) for both the shipment and the invoice.
MatchShip documents can also be viewed, deleted or posted by using the Matched Shipment window, located in the Quote-to-Invoice -> Matching Ship Invoice menu. To delete a MatchShip document, select the corresponding record and press Delete Match Ship.
Starting with version 13.12, it is possible to manually match shipments with invoices. The main rule is that both the invoice lines and the shipment lines must have the same sales order line as source. The Matching Shipment-Invoice, located in the Quote-to-Invoice -> Matching Ship Invoice menu, can be used to manually match shipments with invoices.
The Update MatchShip Account Date process updates the MatchShip document Account Date so that it will be equal to the corresponding Invoice Account Date. Only the MatchShip documents for which Invoice Date is in a previous month to the Movement Date of the Shipment will be considered.
The rules that need to be followed in order to match the shipments with the invoices (MatchShip):
When completing the customer invoice, if the shipment already exists, the system will automatically generate a new document that will associate the two aforementioned documents.
When completing the shipment, if the invoice already exists, the system will automatically generate a new document that will associate the two aforementioned documents.
The allocation is realised at shipment-invoice level on the smallest quantity (e.g. Invoice Product A- 5 pieces, Finished Shipment Product A - 3 pieces => the allocation will be on the 3 pieces), also keeping the Lot information (where this is appropriate).
The accounting date of this date will be the maximum of the invoice date and shipment date.
It does not influence the stock! (because this was influenced by the shipment document).
It has accounting consequences: warehouse offloading 6XX-357: it offsets the account "Merchandise in Custody (Inventory Clearing) - 357 from the shipment"
Posting rules:
Debit: Product COGS from the Product accounting definition;
If, in the accounting definition of the Warehouse, the Apply Sales Accounts checkbox has been selected and the warehouse Product COGS account is the same as one of the two product accounts: Product COGS 1 or Product COGS 2, then the posting is done by changing the accounting nature of the expense account, of warehouse offloading.
Credit: Inventory Clearing from the Product accounting definition.