4.5.6. Generate GL Journals in SocrateCloud

The sums export is done in distinct batches for each separate organization so that you get distinct GL Journal batches for each organization.

• 1. the import of GL Journals via the Import GL Journal process establishes the second detail level:

     1. • nothing = global value, or

          • together with the Already detailed checkbox = only the firs detail level will be taken.

        • organization = detailing on organization based on the time sheet hours;

        • trx organization (department) = detailing on trx organization based on the time sheet hours;

        • activity = detailing on activity based on the time sheet hours.

• • 1. by selecting the Already detailed checkbox, the second detail level will be altogether ignored;

    2. to the detailing levels presented above we add:

       • keeping the first detail level - if it exists;

       • the hour source to determine the detailing can be specified:

         • from the Time Sheet;

         • from the Monthly Time Attendance.

       • the hours are aggregated at Tenant and Organization level!

• 2. the generation of the GL Journal batch detailed on trx organization is done according to the algorithm:

     1. • basis = the hours from the daily time or from the time sheet;

        • rule = averaged for total hours per first and second detail level (equivalent to the basis of the gross sum);

        • superiorly aggregated by Organization.

The algorithm used to form the GL Journal only takes into account the time types that do not have the No Cost checkbox selected.