2.01. Initial Implementation

Provisioning

A tenant is created automatically by the provisioning process implemented on the BIT Software website. The tenant will be generated with the following data:

• • Components - components activated according to the subscription (currently only Dictionary is available);

  • Quotas - standard user quotas according to the subscription;

  • Role - a standard tenant administrator role is created;

  • User - a user according to the data entered on the website, with the administrator role;

  • Calendar - a standard calendar with the current period and surrounding periods open;

  • Trees - default trees will be created for all accounting dimensions;

  • Organization - an organization will be created with the name provided on the website

  • GL Category - a single standard category will be created, named "None";

Initialize Tenant and Accounting

To initialize a standard SocrateCloud tenant you can use the Initialize Tenant and Accounting process. The following apply:

• • the process can only be run once;

  • the process is available only if the FICO-RO component has been activated;

  • the process can be run if no accounting schema has been defined

  • the records will be generated using the current tenant and the * organization;

The process will generate the following records:

• Fixed Asset Groups + Accounting Data

• Charges + Accounting Data

  • GL Categories - standard general ledger categories will be defined;

  • Calendar specific records:

    • verifies i the calendar exists

    • defines standard non working days

• Standard Document Types + Translations

  • Element Plan - the account plan entered as parameter, either as CSV or selected from the list;

  • Org Types - standard organization types

• Tax Categories + Tax Rates

  • • VAT 9%

    • VAT

    • VAT 5%

    • etc.

  • Business Partner Groups + Accounting Data - standard business partner groups;

• Payment Methods

• Payment Terms

  • Standard Expenses and their corresponding product category

  • Accounting Dimensions - will generate the dimensions checked before running the process

  • Standard Financial Reports, Aggregations and a default Reporting Hierarchy

• Tax Declaration Columns

Initial Implementation

During the initial implementation the following records need to be defined manually, according to company being implemented:

• • Organizations

  • Warehouses and Locators

  • Accounting Server

  • Scheduled Processes

  • Printers

  • Products and Product Categories

  • Price Lists and Discount Schemas

  • Business Partners and Business Partner Groups

  • Document Types and Document Sequences