16.4. Fuel Cards

The Fuel Cards window, located in the Fleet Management, is used to define fuel cards. These records are necessary to generate fuel invoices based on the supplier's invoice log. Details in Generate/Distribute - Fuel Invoice.

The following fields are available:

• • Business Partner - fuel supplier, card issuer (e.g. Rompetrol, OMV, Lukoil);

  • Fuel Card Type - mandatory classification method for fuel cards. The available options can be defined using the Fuel Card Type window, located in the Fleet Management menu;

  • Card Number - number on the fuel card. A card number can only be associated to a single resource;

  • Valid to - date the card stops being valid;

  • Resource - the vehicle associated to the respective card;

  • Employee - the employee that uses the card;

  • Trx Organization - optional field, it represents the profit centre;

  • Deductible Exp. Percent - the percentage entered here is used to separate the lines in the fuel invoice log into deductible and non-deductible;

The Line tab is used to enter the products/charges that are allowed to be deducted to the extent of the deductibility percentage of the registered card.

There is no actual limitation regarding the products associated to a card, this tab is used only as an information source.