9.06. Production

The "Production" document is used to register product assemblies, disassembles and transformations:

• • value-type modifications of the costs of some stockable products quantities;

  • quantitative - qualitative transformations between 2 stockable products;

    • consumption on product A and receipt on product B:

      • consumption and receipt at same cost value;

      • consumption and receipt at different cost values (the receipt cost value is manually entered)

  • assemblies and product composition from multiple products, stockables with the determination of value being done with/without resorting to a BOM;

• disassembles and product decomposition into multiple products and stockables with manual introduction of stock value with/without resorting to a BOM.

Production window

The Production window, located in the Material Management menu, is used to manage production documents. To enter an production document, press the New Record button. The following fields are available:

• Document No - the document number (if not entered manually the system will automatically generate a number);

• Document Type - a sub-type of the base document type: "Material Production". Details in Document Types;

• Movement Date - date when the production takes place;

• Price List - determines the Currency and product prices, used on the document;

  • Assemblage checkbox:

    • check to obtain a product from one or more components;

    • clear to split a product into more components;

Reference section:

• Project, Campaign, Asset - accounting dimensions used for analysis, determined by the accounting schema. Details in Accounting;

• Create Production button - used when the product entered into the plan has a master-type BOM (Bill of Materials), to generate production details using the BOM components. Details in Structures;

• Records Created - indicates that the production details were generated based on a bill of materials;

The Status section displays information about the document status (according to the document workflow):

• Document Status - indicates the current status for the document:

  • Initial Status: "Drafted" - the document is being defined. Editing is allowed.

• Document Action button - used to change the document's' status. Available document actions are:

  • "Complete" -> Document Status: "Completed" - the document has generated its effects within the system. Editing is no longer allowed;

    • the stock will be updated according to the document lines;

  • "Void" -> Document Status: "Voided" - the document effects within the system have been cancelled;

    • a new identical document will be generated with opposite quantities on lines and the following specific properties:

      • Document Date = date on the voided document;

      • Document Status = "Reversed";

      • Description = voided document number;

  • "Close" -> Document Status: "Closed" - no other document action can be applied. Documents cannot be generated based on this document. A document can only be closed if it has no unprocessed documents associated.

• Processed - if checked, the document has been "completed";

After entering all the plans and their corresponding lines, go back to the master window and complete the production.

Production Plan

The Plan tab is used to enter the products that will be assembled or split, depending on the production type. The following fields are available:

• Product, Attribute Set Instance - the product will be consumed or created, depending on the Assemblage checkbox:

  • • checked - the selected product entered into the plan will be used for stock entry;

    • not checked - the selected product will be consumed;

• Charge - determines the account corresponding to the accounting entry;

• Quantity - the product quantity;

• • Production Quantity - the product quantity, displayed in the base unit of measure;

  • Locator - choose the locator where the stock movement will be registered;

Amounts section:

• Manual Cost:

  • for assemblies, it can be checked, so that the user can complete the entry costs of the selected product;

  • for disassembles, the checkbox is not active because the product will be removed using the cost value calculated at the production date;

  • Get Current Cost - pressing this button will return the current cost of the selected product in the Cost field;

• Cost - current cost for the selected product. Details in Costs.

• Cost Value - displays the total cost for the selected product in the production plan: Qty * Cost;

  • Resulting Amount - displays the total cost for the selected product in the production details;

  • Differences - represents the difference between the cost of the production plan product and the cost of the production details products. The value needs to be 0 in order to complete the document.

Production Details

The Production Details tab is used to enter the products that will be assembled or that will result from disassembling the product selected in the plan. You can enter multiple lines for each plan. The following fields are available:

• Product, Attribute Set Instance - the product will be consumed or created, depending on the Assemblage checkbox:

  • • cleared - the selected product entered into the details will be consumed;

    • checked - the selected product will be created;

• • Charge - will determine the account corresponding to the accounting entry;

  • Quantity - enter the quantity of the selected product;

  • Locator - choose the locator where the production will be registered;

Actual Costs section:

• • Cost Price - unit cost, according to warehouse discharge, for the selected product. Details in Costs.

• Cost Value - displays the total cost: Qty * Cost;

Inventory Transaction tab - displays the resulting inventory transactions after processing the document;

Attributes tab - displays the resulting product attribute set instances.

Note: Starting with v15.03, when entering a quantity, the system will check the current stock and the in progress stock (from "Drafted", "In Progress", "Invalid" inventory move documents). If applicable, the user will be informed that he will register an inventory use which will surpass the existing product stock.

Get Current Cost

The current cost process that is run by pressing the button in the Plan tab will display data as such:

If the price list indicates a currency that is different from that of the principal schema, then the cost expressed in this currency will be obtained from the cost expressed in the principal currency multiplied with the Spot exchange rate at the Production date. If there is no exchange rate for the respective date, an error message will be displayed when you run the process. If the principal schema was not indicated at Organization level, then the one defined at Tenant level will be used.

Posting a Production

Posting a Production will generate accounting transactions for each line, as such:

If the document is voided from the Draft state, the posting will be 0.

The document will appear in the "Stock Balance" report at production line level, depending on the quantity sign, as such:

• • If the document is Complete:

    • “+ quantity” is inserted in the "in" columns;

    • “- quantity” is inserted in the "out" columns;

  • If the document is Void:

    • “+ quantity” is inserted in the "out" columns (with minus);

    • “- quantity" is inserted in the "in" columns (with minus).