An equipment is a resource:
the resource is the main entity of the transactions;
the resource possesses the time-availability property;
the resource can be planned in time;
An equipment is also a fixed asset:
most of the times, the equipments fit, from the accounting point of view, in the fixed asset group;
the fixed asset is the entity that determines the depreciation cost;
A resource is a product:
the product (resource-type) is the one that is used on documents;
the product is linked to its corresponding price lists;
The link between a resource and a fixed asset is done through the product obtained by defining the resource, which is, afterwards, put into the definition of the fixed asset.
Product - is something that can be sold or purchased (optionally stocked) and that needs to have a price. The main examples of products are:
Item;
Service;
Resource;
Expense type.
Resource - this represents a service whose availability may be limited. For example, a consultant may be available Monday to Friday from 9:00 to 16:00. The services are products, therefore must appear on a price list if you want to invoice them. Unlike resource, the services' availability is not limited.
Asset - sometimes also known as deliverable - is a manufactured or acquired product. Unlike a Product, which is always owned by the organization, an asset need not be owned. The asset can be used by the organization or by other people, however, the main feature of an asset is that it is individually recorded and logged. Furthermore, an asset may also be sold. In fewer words, an asset can be described as a separate entity of a Product. A fixed asset is a sub-component of an Asset. This approach provides more flexibility, because an asset can have multiple "roles". It can be an object intended to be sold, rented or just be in the possession of the organization.
All those Equipments/Resources that have depreciation costs will be defined as assets. Examples:
Means of conveyance;
Tools and high value devices;
plants and production lines, etc.
All these can be defined in the Asset (Customer) window, found in the Customer Assets menu. Details in Assets.
In particular, enter the following information for the equipments:
Acquisition Date = Account Date in the Cost Details tab (automatically filled in with the invoice number, if the latter was indicated);
Acquisition Value = Asset value in the Cost Details tab;
Depreciation Value = the sum of the depreciation rates up to the reporting date;
Identity Card = file attached to the asset;
Driver/Responsible = Business Partner in the Asset (Customer) window;
Vehicle No = Lot No;
Series = Serial No;
Manufacturing Year = Version No;
Category = Asset Group.
Also from the fixed asset module, you will be able to do the following operations:
Allocate assets on persons (employees) - via the Asset Usage window. These allocations can be:
singular - a single asset is allocated to a certain employee;
multiple - multiple assets are allocated to a certain employee.
An allocation can be printed as a Handover Official Report. This format can be adjusted to meet the organization's desires.
You can use the Allocated Assets Inventory List report to determine the way of allocating he fixed assets on quantities and business partners.