The PSSD website serves as the official copy of the Prairie Spirit School Division Policy Manual.
Please click on the links to view policies, procedures, guidelines or exhibits.
BOARD POLICIES
ADMINISTRATIVE PROCEDURES, GUIDELINES & EXHIBITS
Section A: Foundations and Basic Commitments
Section B: School Board Governance and Operations
Section C: General Division Administration
CAA-P1 - Division/School Administration Objectives
Exhibit: CB-E1 - Organization Chart
CC-P1 - Senior Administration and Administrative Council
CDA-P1 - Qualifications, Duties & Responsibilities of the Superintendent
CDB-P1 - Superintendent Recruitment, Development and Contract
CDE-P0 - Evaluation of the Superintendent(s)
CDE-P1 - Evaluation of the Superintendent(s)
Exhibit: CDE-E1 - Evaluation of the Superintendents Observation Form
Exhibit: CDE-E2 - Superintendent Evaluation Observation Form
Section D: Fiscal Management
DA-P0 - Fiscal Management Goals and Priorities
DBA-P0 - Qualifications, Duties and Responsibilities of the Secretary Treas
DBB-P0 - Evaluation of the Secretary Treasurer
DBB-P1 - Evaluation of the Secretary Treasurer
Exhibit: DBB-E3 - Secretary Treasurer Evaluation Observation Form
DC-P0 - Annual Operating Budget
DCC-P0 - Budget Deadlines and Schedules
DCD-P0 - Divisional Budget Planning Process
DCG-P0 - Hutterian Colony School Support
DDA-P0 - Innovative and Special Grants
DDB-P0 - Tax and Debt Limitations
DDC-P0 - Revenues from Investments
DDE-P0 - Revenues from Division Owned Real Estate
DE-P0 - School Funds - Accounting
DE-P1 - School Funds - Accounting
DEA-P1 - Fund Raising Procedures
DH-P0 - Bonded Employees and Officers
DKC-P0 - Disposal of Surplus/Obsolete Equipment/Textbooks
DKC-P1 - Disposal of Surplus/Obsolete Equipment/Textbooks
DKD-P0 -Sales Calls and Demonstrations
DLD-P0 - Expense Reimbursements
Exhibit: DLD-E1 - Trustee Monthly Remuneration and Expense Account
Exhibit: DLD-E2 - Expense Claim Form
DLE-P0 - Cash in School Buildings
DLF-P0 The Board of Trustees and Senior Administration Travel and Expenses
DM-P0 - School Properties Disposal
DN-P0 - Electrical Service - Car Heaters
DP-P0 - Advisory Councils for School Leadership - Allocation
Section E: Operations (Property and Transportation)
PART 1: General
EAA-P0 - Operations Objectives
EAB-P0 - Maintenance Supervisor
EAC-P0 - Transportation Supervisor
EB-P0 - Workplace Safety and Health
Exhibit EB-E1 - Working Alone Certification and Buddy System
Exhibit EB-E2 Working-Alone-Sign-In-Out-Sheet
EB-P1 - Workplace Safety and Health
EB-P2 - Testing Procedures for PSSD Employees
EB-P3 - Working Alone Procedure
EC-P0 - Accidents and Harms to Students and Staff
ED-P0 - Emergency Preparedness
EE-P0 - Emergency Closing of Schools
EEA-P0 - School Closure Due to Adverse Weather Conditions
EEA-P1 - School Closure Due to Adverse Weather Conditions
EF-P0 - Vandalism, Break-Ins and Thefts
Exhibit EF-E1 - Vandalism Report
EF-P1 - Vandalism, Break-In and Theft Reports
EFA-P0 - Insurance Management Property and Transportation
EG-P0 - Printing and Duplicating Services and Copyright Infringement
Guideline: EG-G1 - Copyright Guidelines
EGA-P0 - Telephone - Fax Services
EH-P0 - Evaluation of Operations
PART 2: Property
EIA-P0 - Buildings and Grounds Management
EIB-P0 - Buildings and Grounds Security
EIC-P0 - Blank - awaiting new policy
EID-P0 - Building Access and Visitor Identification
EIE-P0 - Buildings and Grounds Inspections
Exhibit EIE-E1 - Inspection Form
Exhibit EIE-E2 - Gymnasium Inspection Form
Exhibit EIE-E3 - Instructor Safety and Health Checklist for Industrial Arts Facilities
Exhibit EIE-E4 - General School Safety Inspection Form
Exhibit EIE-E5 - Playground Equipment Inspection Form
Exhibit EIE-E6 Salt and Sand Log Sheet
Exhibit EIE-E7 Bus Garage Inspection Form
EIF-P0 - Fire Drills, Alarm Systems Tests and Lockdown Drills
Exhibit EIF-E1 - Fire Drills Alarm Systems Tests and Lockdown Drills
EIG-P0 - Maintenance and Cleaning of Colony Schools
Exhibit EIG-E2 - Principals Maintenance and Cleaning Checklist of Colony Schools
EIH-P0 - Trespassing on School Division Property
EII-P0 - Overt Video Security Surveillance
EII-P1 - Overt Video Security Surveillance
Guideline: EII-G1 - Overt Video Security Surveillance
Exhibit EII-E1 - Overt Video Security Surveillance - Records Log
Exhibit EII-E2 - Overt Video Surveillance Request - Exhibit
EJ-P0 - Maintenance and Control of Instructional Materials
EJ-P1 - Maintenance and Control of Instructional Materials
EJA-P0 - Authorized Use of School Owned Materials
EJB-P0 - School Division Records Management
EJB-P1 - School Division Records Management
Exhibit EJB-E1 - Disposition of Records Log
EJC-P0 Acquisition, Maintenance and Control of Donated Materials and Equip
EK-P1 - Energy Conservation Program
EL-P0 - Food Services Management - Canteens
ELB-P0 - Food Sanitation Program
PART 3: Transportation
EM-P0 - Transportation Services Management
EN-P0 -Traffic and Parking Controls
EO-P0 - Student Transportation Services
Exhibit EO-E1 - Transportation of Students Request for Additional Stop
EO-P1 - Student Transportation Services
EOA-P0 - Payment in Lieu of Transportation
EOB-P0 - School Bus Loading and Unloading
EOB-P1 - School Bus Loading and Unloading Zones
EOC-P0 - School Bus Scheduling and Routing
EOC-P1 - School Bus Scheduling and Routing
EOD-P0 - School Bus Lane Service
EOE-P0 - School Bus Cancellation - Students Attending School Out of Div
EOF-P0 - School Bus Safety Programs
Exhibit EOF-E1 - School Bus Ridership - Evacuation Drill Report
EOG-P0 - School Bus Driver Training Examination
Exhibit EOG-E1 - School Bus Driver Training and Examination
EOH-P0 - Daily Bus Inspection by the Driver
EOH-P1 - Daily Bus Inspection by the Driver
EOI-P0 - School Bus Maintenance
EOJ-P0 - Requirements and Prohibitions: Bus Drivers
EOK-P0 - School Bus Stoppage at Railway Crossings
EOL-P0 - School Bus Lighting System
EOM-P0 - Accidents Involving School Buses
Exhibit EOM-E1 - School Bus Accident Report
EON-P0 - Student Conduct on School Buses
Exhibit EON-E1 - bus Conduct Report
EON-P1 - Student Conduct on School Buses - Regulations
EOO-P0 - Special Use of School Buses
EOP-P1 - Extra-Curricular Student Transportation in Private Vehicles
Exhibit EOP-E2 - Transportation of Students in Private Vehicles Career Internship
EOQ-P0 - Transportation Liability Insurance
EOR-P0 - Student Transportation Records and Reports
Exhibit EOR-E1 - Bus Route Report
Exhibit EOR-E2 - Substitute Bus Drivers Report
EOS-P0 - Student Extra-Curricular Transportation
Exhibit EOS-E1 - Requisition for the Use of School Bus
EOT-P0 - Transport of Carry-On Items on School Buses
EOU-P0 - Personal Transportation
Exhibit EOU-E1 - Personal Transportation Plan
EP-P0 - Business and Personnel Transportation Services
EQ-P0 - Use of Private Vehicles on School Division Business
ER-P0 - Disposal of Used School Buses
Section F: Facilities Development
FA-P0 - Facilities Development Goals
FAA-P0 - Facilities Development Prioritization Process
FBA-P0 - Facilities Planning Advisors and Consultants
FBB-P0 - Enrolment Projections
FBC-P0 - School Closure/Transfer of Grade(s) Review
FBC-P1 - School Closure/Transer of Grade(s) Review
FC-P0 - Facilities Maintenance Program
FD-P0 - Educational Specifications
FDA-P0 - Selection of Architect or Equivalent
FDB-P0 - Construction Cost Estimates and Determinations
FE-P0 - Site Acquisition Procedure
FEA-P0 - Construction Contracts Bidding/Tenders and Awards
FEB-P0 - Supervision of Construction
FEC-P0 - Construction Project and Insurance Program
FF-P0 - Board Inspection and Acceptance of New Facilities
FG-P0 - Public Dedication of New Facilities
FH-P0 - Temporary School Facilities Rentals
Section G: Personnel
PART 1: General
GAB-P0 - Criminal Record and Child Abuse Registry Checks
Exhibit GAB-E1 Criminal Record and Child Abuse Checks
GBE-P1 - Staff and Political Influences and Activities
GBG-P0 - Staff-Student Relations
GBI-P0 - Staff Complaints and Grievances
GBJ-P0 - Conflict of Interest - Employees
GBK-P1 - Progressive Discipline
GBP-P1 - Pledge of Confidentiality
Exhibit GBP-E1 Pledge of Confidentiality
GBQ-P1 - Employee and Trustee Service Recognition
GBS-P1 - Work-Life Balance for Employees
GBT-P1 Public Interest Disclosure (Whistleblower Protection)
Exhibit GBT-E1 Public Interest Disclosure - Whistleblower Protection
PART 2: Professional Staff
GC-P0 - Professional Staff Positions
GCA-P0 - Professional Staff Contracts
GCB-P0 - Professional Staff Salary Schedules
GCC-P0 - Professional Staff Compensation for Expenses
GCD-P0 - Professional Staff Leaves and Absences
GCD-P1 - Professional Staff Leaves and Absences
Exhibit GCD-E1 Professional Staff Leaves and Absences
Exhibit GCD-E2 - Medical Certificate Inquiry Form
GCE-P0 - Professional Staff Vacations and Holidays
GCF-P0 - Posting of Professional Staff Vacancies
GCG-P1 - Professional Staff Hiring
GCG-P2 - Selection Process for the Positions of Principal and Vice Principal
GCI-P0 - Professional Staff Probation and Tenure
GCJ-P0 - Professional Staff Seniority
GCK-P0 - Reduction in Professional Staff Work Force
GCL-P0 - Professional Staff Assignments and Transfers
Exhibit GCL-E1 Professional Staff Assignments and Transfers
GCM-P0 - Professional Staff Development Opportunities
GCN-P0 - Supervision and Evaluation of Professional Staff
GCN-P1 - Professional Staff Evaluation
Guideline: GCN-G1 - Professional Growth Handbook
Guideline: GCN-G2 -Administrators's Handbook for Teacher Evaluation
Exhibit GCN-E1 - Teacher Professional Growth Plan Master - general guidelines 2020
Exhibit GCN-E2 - Formative #1 - Teacher Evaluation - Google Docs
Exhibit GCN-E3 - Formative #2 - Teacher Evaluation - Google Docs
Exhibit GCN-E4 - Summative Teacher Evaluation - Google Docs
Exhibit GCN-E5 - Formative #1 - Resource Evaluation - Google Docs
Exhibit GCN-E6 - Formative #2 - Resource Evaluation - Google Docs
Exhibit GCN-E7 - Summative Resource Teacher Evaluation - Google Docs
Exhibit GCN-E8 - Formative #1 - Counsellor Evaluation - Google Docs
Exhibit GCN-E9 - Formative #2 - Counsellor Evaluation - Google Docs
Exhibit GCN-E10 - Summative School Counsellor Evaluation - Google Docs
GCNA-P0 - Supervision and Evaluation of Professional Clinical Staff
Exhibit GCNA-E1 Clinical Staff Evaluation Rubric
GCO-P0 - Supervision and Evaluation of Administrative Professional Staff
Exhibit GCO-E1 - Administrator Evaluation Year 1 - Google Docs
Exhibit GCO-E2 - Administrator Evaluation Year 2 Evaluation - Google Docs
GCP-P0 - Professional Staff Termination of Employment
GCQ-P0 - Resignation of Professional Staff Members
GCR-P0 - Retirement of Professional Staff Members
GCS-P0 - Suspension of Professional Staff Members
GCT-P0 - Dismissal of Professional Staff Members
GCU-P0 - Part Time and Substitute Professional Staff Employment
GCV-P0 - Arrangements for Professional Staff Substitutes
GCW-P0 - Non-Division Employment by Professional Staff Members
GCX-P0 - Professional Data Collection, Research and Publishing
Exhibit GDA-E1 - School Principal - Job Description
GDB-P0 - Vice-Principal - Job Description
GDC-P0 - Student Services Administrator - Job Description
GDD-P0 - Literacy Administrator - Job Description
GDE-P0 - Digital Learning Administrator - Job Description
GDF-P0 - Classroom Teacher - Job Description
Exhibit GDG-E1 - Resource Teacher - Job Description
GDH-P0 - Substitute Teacher - Duties
GDI-P0 - School Counsellor - Job Description
GDJ-P0 - Student Support Administrator - Job Description
Exhibit GDK-E1 - Speech and Language Pathologist - Job Description
Exhibit GDM-E1 - School Psychologist - Job Description
GDN-P0 - Career & Technology Studies (CTS) Teacher - Job Description
GDO-P0 - Numeracy Administrator Job Description
PART 3: Support Staff
GE-P0 - Support Staff Positions
GEA-P0 - Support Staff Salary Schedules
GEB-P0 - Support Staff Working Conditions and Benefits
Exhibit GEB-E Support Staff Working Conditions and Benefits
GEC-P0 - Support Staff Compensation for Expenses
GEE-P0 - Arrangements for Support Staff Substitutes
Exhibit GEE-E1 Paid Admin Leave for Self-Isolation Period for Non-Teaching Casual Employees
GEF-P0 - Support Staff Probation
GEG-P0 - Support Staff Seniority
GEH-P0 - Support Staff Assignments and Transfers
GEI-P0 - Support Staff Development Opportunities
GEJ-P0 - Supervision and Evaluation of Support Staff
GEJ-P1 - Supervision and Evaluation of Support Staff
GEJ-P2 - Support Staff Evaluation Procedures (Steps to Follow)
Exhibit GEJ-E1 - Divisional Support Staff Evaluation
Exhibit GEJ-E2 - Custodian Evaluation - updated June 2022
Exhibit GEJ-E3 - Admin Assist. Evaluation - updated June 2022
Exhibit GEJ-E4 - Librarian _ Learning Resources Area Facilitator Evaluation - updated June 2022
Exhibit GEJ-E5 - EA Evaluation - updated June 2022
GEK-P0 - Support Staff Termination of Employment
GEL-P0 - Resignation of Support Staff Members
GEM-P0 - Retirement of Support Staff Members
GEN-P0 - Suspension of Support Staff Members
GEO-P0 - Non-Division Employment by Support Staff Members
GFA-P0 - Division Office Staff - Job Descriptions
GFB-P0 - Network Administrator - Job Description
GFC-P0 - Administrative Assistant - Job Description
GFD-P0 - Library Technician - Job Description
Exhibit GFE-E1 - Educational Assistant - Job Description
GFF-P0 - Head Custodian-Custodian - Job Description
GFG-P0 - Custodian Assistant - Job Description
GFH-P0 - Maintenance Foreman - Job Description
GFI-P0 - Tradesperson - Job Description
GFJ-P0 - Maintenance Helper- Job Description
GFK-P0 - Head Mechanic - Shop Foreman - Job Description
GFL-P0 - Mechanic - Job Description
GFM-P0 - Bus Driver - Job Description
GFN-P0 - Bus Driver Evaluation
GFN-P1 - Bus Driver Evaluation
Exhibit GFN-E1 Bus Driver Evaluation
GFO-P0 - Disciplinary Policy for Bus Drivers
GFP-P0 - Information Technology Director - Job Description
GFQ-P0 - Mechanic Assistant - Job Description
GFR-P0 - Computer Technician - Job Description
GFS-P0 - Student Information Services Officer - Job Description
Section I: Instructional Programs and Services
IA-P1 - Instructional Goals and Objectives
IB-P1 - School Year and Calendar
ID-P0 - Divisional Organization of Instruction
IEA-P1 - Nursery School and Kindergarten Program
IEC-P1 - Scheduling for Instruction, Course Loads . .
IED-P0 - Course Loads & Grad Credit Requirements
Exhibit IED-E1 Graduation Requirements Senior Years English
Exhibit IED-E2 Graduation Requirements Senior Years Technology Program
Exhibit IED-E3 Graduation Requirements Senior Years French Immersion Program
Exhibit IED-E4 Graduation Requirements Senior Years Francais Program
IEE-P0 - Challenging for Senior Years Course Credits
IEE-P1 Challenging for Senior Yrs Course Credits
Exhibit IEE-E1 Challenging for Senior Yrs Course Credits
Exhibit IEE-E2 Challenge for Credit Option for a Course Credit
IEF-P1: Credit for Community Service - SIP and School Initiated Courses - SICs
Exhibit IEF-E1 Credit for Community Service
Exhibit IEF-E2 Community Service Student-initiated Project SIP Approval Form
Exhibit IFB-E1 School-Initiated Course Registration Form
Exhibit IFB-E2 Student Initiated Project Contract
Exhibit IFB-E3 Student Initiated Project Registration Form
IF-P1 - Curriculum Documents, Development & Course Outlines
IFD-P0 - Appropriate Educational Programming (AEP)
IFE-P0 - Programming for Enrichment
IFE-P2 - Talented and Gifted Programs
IFF-P0 - Home Bound and Home Schooling Instruction
IFH-P1 Educational Trips and Extended Educational Trips
Exhibit IFH-E1 Parent Guardian Permission Form Educational Trips and Extended Trips
Exhibit IFH-E3 Volunteer Consent Form - Educational Trips and Extended Trips
IFJ-P2: Colony Blended Code of Conduct
Exhibit IFJ-E1 Blended Learning Student Agreement
IFK-P1 - Adult Education Programs and Dual Credit Programs
Exhibit IFK-E1 Post-Secondary Course Registration Form for Dual Credit
IGB-P0 - Acceptable Use of Electronic Technology
IGB-P1 Internet Access - Acceptable Use
Exhibit IGB-E1 Internet Access - Acceptable Use Agreement - Students
Exhibit IGB-E2 Internet Access - Acceptable Use Agreement - Staff
Exhibit IGB-E3 Internet Acceptable Use Policy Trustee Form
IGC-P1 - Community Resource Persons and Volunteers
IH-P0 - Student Learning Assessment
IH-P1 Student Learning Assessment
IHA-P0 - Provincial Standards Tests - Storm Days
IHB-P0 - Progress Reports to Students Parents Guardians
II-P0 - Board Commitment to Graduation Exercises
IJ-P - Teaching About Controversial Issues and Potentially Sensitive Topics
IJB-P0 - School Guidelines for Potentially Sensitive Topics in PE/Health
IJC-P0 - Respect for Human Diversity
Exhibit IL-E1 Religious Exercises
ILA-P0 - Religious Instruction Release Time
IM-P1 - Animals in the Schools
Section J: School Administration
JC-P0 - School Attendance Areas - Schools of Choice
JC-P1 - School Attendance Areas - School of Choice
Exhibit JDB-E1 PSSD Registration Form April 2023
Exhibit JDB-E2 - Statutory Declaration
Exhibit JDB-E3 - Revoking of Acting Parent Arrangement
Exhibit JDB-E4 - English as an Additional Language EAL
Exhibit JDB-E5 - Statutory Declaration Pilot Mound Hockey Academy
Exhibit JDB-E6 - Request for Change of Student Identification December 1, 2021
JDC-P0 - Admission of Resident Students
JDD-P1 - Registration Procedure for Children and Youth in Care
JDE-P0 - Removal of Student Due to Non-Readiness
JDF-P1 - Admission of International/Out or Province Students
JDH-P0 - Admission of Student Expelled From Another Jurisdiction
JEA-P1 - Student Attendance and Absences
Exhibit JED-E - Principals Monthly Report
JF-P0 - Student Rights and Responsibilities
JFF-P0 - Graduation Ceremonies
JFG-P0 - Student-Based Extracurricular Groups
JG-P1 - Procedure for Enhancing Proactive Supports to Minimize the Use
JH-P1 - Interrogations and Searches
Exhibit JH-E1 - Youth Criminal Justice Act Statement to Person in Authority
JI-P0 - Student Demonstrations and Strikes
JKA-P1 - Detention, Probation, Suspension and Expulsion of Students
Exhibit JKC-E - Notice of Suspension of Student
JLA-P0 - Student Insurance Program
JLB-P1- Student Health Services and Requirements
JLC-P1 - Identification and Treatment of Students with Head Lice
JLD-P0 - Blood Borne Infections - A.I.D.S., HIV
JLE-P1 - Administration of Prescribed Medication
Exhibit JLE-E1 - Parent_Guardian Request and Authorization to Administer Medication to Student
Exhibit JLE-E2 - PSSD Parent_Guardian Authorization for Self Administration of Medication
Exhibit JLI-E2 - Follow-up to Oral Report of Suspected Child Abuse
JM-P1 - Supervision of Students
JMA-P0 - Student Safety Patrols
Exhibit JN-E1 - PSSD Locker Agreement
JP-P0 - Students with Motor Vehicles at School
JQ-P0 - Student Volunteers for School and Public Service
JR-P0 - Employment of Students
JS-P1 - Student Records (Pupil Files)
JT-P0 - Transcripts of Record of Achievement
Section K: School - Community Relations
KA-P0 - School-Community Relations Goals
KAA-P0 - School-Community Relations Objectives
KB-P0 - Public Information Program
KBA-P0 - Community Involvement in Decision Making
KCA-P0 - News Conferences and Interviews
KD-P0 - Community Use of School Facilities
KD-P1 - Community Use of School Facilities
Exhibit KD-E1 - Outside User Policy - Application for Use of School Facilities
KDA-P0 - Emergency Use of School Facilities
KDB-P0 - Public Conduct on School Property
KDC-P0 - Smoking on School Premises at Public Functions
KDD-P0 - Alcohol on School Premises - Public
KDE-P0 - Cannabis on School Premises - Public
KE-P0 - Public Solicitations in the Schools
KEA-P0 - Advertising in the Schools
KEB-P0 - Visitors to the Schools
KF-P0 - Public Commendations/Complaints/Concerns
Exhibit KF-E1 - Public Complaints Concerns
KFA-P0 - Public Complaints/Concerns About Learning/Instruct Resources/Mat
KFB-P0 - Public Complaints About Personnel
KFC-P0 - Public Complaints/Concerns About Policies
KG-P0 - Relations With Community Organizations
KGA-P0 - Distribution of Materials in the Schools
KGB-P0 - Relations with Governmental Authorities
KGC-P0 - Relations with Advisory Councils
KGD-P0 - Relations with Health Authorities
KGE-P0 - Relations with Police Authorities
KGF-P0 - Relations with Fire Department Authorities
KGG-P0 - Relations with Civil Defence Authorities
KGH-P0 - Relations with Local Municipal Authorities
Section L: Relations with Education Agencies
LA-P0 - Relations with Education Agencies
LAA-P0 - Relations with Education Agencies - Objectives
LC-P0 - Relations with Cultural Institutions
LD-P0 - Relations with Post-Secondary Institutions
LF-P0 - Relations with Provincial Education Agencies
LG-P0 - Professional Visitors and Observers
We respectfully recognize that Prairie Spirit School Division schools are located on the traditional territories of Treaty One, and the shared lands of the Anishinaabe peoples and on the homeland of the Metis Nation.