Annual Meeting 2014
MINUTES OF A MEETING
OF
THE BOARD OF DIRECTORS
OF
BROOKRIDGE HOMEOWNERS ASSOCIATION, INC.
A meeting of the Board of Directors of Brookridge Homeowners Association, Inc. (the “HOA”) was held on June 10, 2014, at Bonnie Briar Country Club, Larchmont, New York. Present at the meeting were: Carole Princer Levy, Ted Waksman, Paul Spindel, Barbara Schiff, and Don Perl, all of whom are Directors, constituting a quorum. Also present was Tom Pallman and Jeff Stillman of Stillman Management, Inc.
Ted Waksman acted as Chair of the meeting; Carole Princer Levy acted as Secretary.
Call to order at 7:00 p.m.
Minutes of the prior meeting have been approved and posted.
Ted Waksman outlined the Agenda for the Annual Meeting which will occur at the conclusion of this meeting.
The Board discussed the Conflict of Interest Policy previously sent to each Board member. Paul moved to adopt the Conflict of Interest Policy as outlined, Carole seconded the motion, which was unanimously adopted.
Ted reported that the signed sanitation contract has been sent to Tom.
Don Perl, Treasurer, reported that we continue to be over budget, primarily due to landscaping, snow, and legal fees relating to Unit 16. He stated that we are basically in a strong financial position. He reported that our balances as of May 31, 2014 are as follows:
Operating Account- $ 16,846
Reserve Account - $160,730
Barbara was given authority to improve the landscaping especially in the circles and front planter box. She was given authority to hire an outside landscape designer and will work with Tom.
Unit 16, M. Brim, continues to be a problem. The court action in New Rochelle City Court was postponed again.
The Board discussed various minor items such as propane, and miscellaneous landscaping issues.
There being no further business at this time to come before the Board, upon motion duly made and seconded, the meeting was duly adjourned at 7:30.
Respectfully submitted,
Carole Princer Levy, Secretary
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MINUTES OF THE ANNUAL MEETING
OF
THE HOMEOWNERS
OF
BROOK RIDGE HOMEOWNERS ASSOCIATION, INC.
The Annual Meeting of the Homeowners of Brook Ridge Homeowners Association, Inc. (the “HOA”), was held on, Tuesday, June 10, 2014 at the Bonnie Briar Country Club in Larchmont, New York.
Immediately prior to the commencement of the meeting all members of the Board of Directors met to discuss the presentations to be made at the Annual Meeting.
CALL TO ORDER at 7:30 pm.
Ted Waksman acted as Chair of the meeting and called the Annual Meeting to order. Carole Princer Levy acted as Secretary of the meeting. A copy of the notice of meeting was presented. Ted Waksman announced that a quorum was present at the meeting. He then gave the President’s report as to the status of the community and actions taken during the past year. He reported that it had been a good year: the painting project was completed in October and the touch up is being done this week and next week. The painting assessment of $150.00 monthly ended in December, six months ahead of schedule. He remarked that the winter had been severe and the snow caused excessive outlay of funds. Ron Vitti did an excellent job in keeping the community safe and clear. He reported on the status of the owner of Unit 16 who is in arrears in her maintenance payments and the actions taken by the Board with respect thereto. We have several judgments against her and efforts to collect are continuing. The gate lost power right before the snow, but the snow, however, had to melt before the gate could be repaired. He reported that we will have a pool attendant on week-ends and holidays; the pool attendant will maintain pool levels, the heater, umbrellas, chairs, and keep the area clean.
Don Perl then gave the Treasurer’s report as to the financial condition of the HOA. He reported that the HOA is in a very strong financial position with approximately $17,000 in the operating account and approximately $161,000 in the capital account. Copies of the HOA’s financial statements and budget were available to all attendees. Variances to the budget are attributed to the cost of snow removal, landscaping, and legal fees relating to the collection of arrears on Unit #16.
Barbara Schiff then gave a report on the landscaping of the community. A new planter was placed at the front gate, but the plantings will be redone. Arrangements are being made to have a landscape designer come to discuss plantings for the front gate and the two circles. The first stage of tree trimming was completed and the second stage will be next spring. It was suggested that a coil be put in the gutters to prevent icing in the gutters and driveways. The cost is approximately $500 per unit. Reminders will be made in the fall; so read Board minutes for further information.
The new homeowner in Unit #10 introduced himself and his wife.
The next order of business was the election of two directors. The terms of office of Carole Princer Levy and Don Perl are expiring. Don Perl stated that he would not be standing for re-election. The following people were duly nominated for election: Carole Princer Levy and Monica Teuscher, each of whom was unanimously elected.
Ted Waksman then opened the floor for any new business and discussion. Discussion of various issues ensued, primarily concerning heating the pool, various methods of heating the pool, and temperature of the pool water. The matter was deferred to the Board for consideration.
There being no further matters to discuss, the meeting was adjourned at.8:40 pm. The new Board members will meet at the conclusion of the Meeting to elect officers and set dates for future monthly meetings of the Board.
Carole Princer Levy
Secretary of the Meeting
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MINUTES OF A MEETING
OF
THE BOARD OF DIRECTORS
OF
BROOKRIDGE HOMEOWNERS ASSOCIATION, INC.
A meeting of the Board of Directors of Brookridge Homeowners Association, Inc. (the “HOA”) was held on June 10, 2014, at 8:45 p.m. at Bonnie Briar Country Club, Larchmont, NY, at the conclusion of the Annual Meeting of Brookridge Homeowners Association, Inc. The purpose of the meeting was to elect officers and to set a schedule of monthly meetings of the Board of Directors.
Present at the meeting were: Carole Princer Levy, Ted Waksman, Paul Spindel, Barbara Schiff and Monica Teuscher, all of whom are Directors, constituting a quorum. Also present was Tom Pallman of Stillman Management, Inc.
Ted Waksman was elected President; Carole Princer Levy, Vice-President and Secretary; Paul Spindel, Vice-President and Treasurer; Monica Teuscher, Vice-President in charge of the Pool; Barbara Schiff, Vice-President in charge of Landscaping.
The Board set the following schedule of meetings to be held at 7:15 p.m.:
July 15, 2014, at the home of Ted Waksman- Unit #45
August 12, 2014, at the home of Paul Spindel- Unit #1
September 9, 2014, at the home of Barbara Schiff- Unit #8
October 14, 2014, at the home of Carole Princer Levy – Unit #54
November 11, 2014, at the home of Monica Teuscher- Unit #43
The Conflict of Interest Questionnaire and Disclosure is to be completed by each Board member and returned to Ted.
Monica and Tom will contact Con Edison regarding the pool heater and whether or not it is possible to use our existing gas line.
There being no further business to come before the Board, upon motion duly made, seconded and unanimously carried, the meeting was adjourned at 8:35.
_______________________________ Carole Princer Levy, Secretary of the Meet