August 2018
MINUTES OF A MEETING OF THE
BOARD OF DIRECTORS OF THE BROOKRIDGE HOA, INC.
Call to order at 7:30 PM.
A meeting of the Board of Directors of Brookridge Homeowners Association, Inc. (“HOA”) was held on August 28, 2018 at the home of Monica Teuscher (Unit 43). Present at the meeting were: Carole Princer Levy, Paul Spindel, Monica Teuscher, Barbara Schiff (by phone) and Jeff Adler - all of whom are Directors constituting a quorum. Also present was Tom Pallman from Stillman and Leslie Molinoff from the Condo Conversion sub-committee. Carole Princer Levy acted as Chair of the meeting. Jeff Adler acted as Secretary.
Condominium Conversion report:
Leslie reports we still have not received the “No Action” letter; from NY State Attorney General’s office. Our tax city assessment from the Condo conversion is in an unsettled condition. NY State seems unresponsive to issue the letter despite contacts from Mr. Elefante’s office with the Attorney General’s office.
An Article 78 lawsuit has been filed against NY State by another Westchester Homeowner’s Association that Mr. Elefante converted to a Condominium (The Landing in Dobbs Ferry). The Board was offered the option of instituting a similar suit but opted to wait for a resolution of the Landing’s suit since a positive outcome will affect our “No Action” letter availability as well.
The Board will continue to grieve our property taxes and will consider drafting a letter and arranging a conference with our political representatives soon.
Leslie is thanked for her time and efforts and left the meeting.
Regular Board Business:
Minutes of the July Board meeting have been approved and posted.
Paul Spindel, Treasurer, reported on the bank balances as of August 28, 2018.
The operating account balance was $ 23,244.81
The capital reserve account was $238,367.30
CDs from capital reserve account $252,603.00
Total cash on hand: $511,612.11
Paul reported that the HOA budget is still projecting a small surplus at year end. The budget did not include payments to CertAPro, increased water costs, and the costs to remove additional dead trees. Fortunately, the HOA has been able to collect extra fees from members who use guest parking. The Board may however, have to raise Common Fees for 2019 to cover some of the projected cost overruns.
Arrears report:
(A). Unit # 6: This Unit is $29,364.65 in arrears as of August 28, 2018. Wells Fargo Bank holds the mortgage on this property but can’t begin a foreclosure action for a year. Foreclosure first needs condemnation by the City of New Rochelle and this won’t happen until 2019
(B). Members are reminded that there is a late fee for Common charges that are in arrears. The HOA will also place a lien on individual units and owners will lose pool and tennis court privileges as well as snow plowing and roof repair services.
The Board also discussed:
(1). Light Pole repair (near Unit 54) has been ordered by Tom Pallman and Pace Electric should complete this in September.
(2). The Board previously approved a CertaPro proposal to come to our complex in July for painting “touch-ups”. This activity began on July 10th. CertaPro is still making ongoing siding repairs.
(3). The Board has begun exploring alternative companies to take over care of our pool for next Summer. We have received proposals from Blue Water & Aqua Tech and we will ask Renda Pool (our current service provider) to give us a proposal for 2019 as well.
(4). Sewer storm drain safety bar installation was completed by A & T Iron Works. One sewer storm drain guard needs to be re-welded.
(5). Tom was authorized to have the trees around the street lights pruned,
(6). Monica and Barbara will consult with Eva re: plantings along the tennis court fence will report back to Board in September.
New Business:
(1). The pool will remain open until we run out of chlorine. Homeowners are reminded that the pool is a smoke-free area and this includes E-Cigarettes.
(2). The pool house is not a storage area and all flotation devices kept in the pool house overnight will be deflated and thrown out
(3). Parking around to upper and lower circles has become a problem. This is dangerous since parked cars interfere with fire trucks, garbage trucks and other emergency vehicles. Parking around the circles is prohibited and all homeowners must park in their driveway or in guest parking. Please remind your guests and contractors of this circle parking prohibition as well.
(4). The Board will strictly enforce rules on overnight parking in the Guest parking spots. Any car found parked in these spaces more than 5 nights in a given month will be charged the monthly parking fee.
(5). Tom Pallman suggested that we consider replacing all mail boxes, street lights and poles in 2019. Tom feels that this could be accomplished for $30,000.00 and will prepare a formal proposal for the Board by next meeting.
(6). Members are reminded that the Annual End of Summer wine and cheese party will be held at the pool Saturday September 8th 4:00PM – 6:00PM (Rain date September 9th, 1:00PM – 3:00PM)
There being no further business before the Board, upon motion made and duly seconded the meeting was adjourned at 8:35 PM.
The next Board meeting is scheduled for Thursday September 13th at Barbara Schiff’s (Unit 8) at 7:30 PM.
Respectfully submitted,
Jeff Adler, Secretary