Annual Meeting 2015

MINUTES OF ANNUAL MEETING

OF THE BROOKRIDGE HOA, INC.

The annual meeting of the Brookridge Homeowners Association, Inc. (“HOA”) was held on June 23, 2015 at the Bonnie Briar Country Club. Board Member present at the meeting were: Paul Spindel VP & Treasurer (acting as President/Chair of the Meeting in the absence of Carole Princer Levy), Barbara Schiff, Monica Teuscher, and Jeff Adler. Stillman Management) confirmed a quorum of Homeowners was present. Also present were Tom Pallman of Stillman Management, Inc. and the HOA legal council Matthew Schwarz.

Paul Spindel acted as Chair of the meeting. Jeff Adler acted as Secretary.

Call to order at 7:30 p.m.

Minutes of the prior Board meeting and Annual meeting have been approved and posted.

Paul Spindel introduced all Board Members, explained President Carole Levy’s absence and introduced new members of the community present at this meeting.

Paul gave out the HOA’s website where notices, minutes of Board of Directors meetings etc are posted.. He announced that CertaPro will be on site Monday June 29 and if a Homeowner wants them to look at issues; he or she should contact Tom Pallman.

Homeowners were reminded that we are not a condominium, the Board is not responsible for individual homes, only common property, and Homeowners should direct issues to our Property Manager Tom Pallman.. We are all responsible for the look and condition of the property. We are responsible for our children & grandchildren as well.

Paul Spindel gave the Treasurer's report. As of June 1, 2015:

The checking account balance was $17,740.

The capital fund balance was $253,327.

Average monthly expenses are $17,000.

We financially survived a difficult winter of much snow plowing, removed Ms. Brim from her home #16, and funded a new electronic entrance gate and tennis court. However the sheriff’s auction and purchase of Unit #16 by Mr. Zazzarino has not resulted in payment of past-due HOA dues and Mr. Zazzarino has decided to abandon the property. Matthew Schwarz, Esq. described options that the HOA has in this situation, including legal action.

Barbara Schiff discussed landscaping issues, Monica Teuscher reported on , the garden and pool , and Jeff Adler reported on the changes to the tennis court.

Election of officers was the next order of business. Barbara Schiff and Paul Spindel have come to the end of their terms as Directors of the Board. Jeff Adler had been appointed to fill the vacancy created when Ted Waksman left the board and also represents an open position..

Stillman Management was appointed and seconded to serve as referee and to count the votes.

Paul Spindel, Barbara Shiff and Jeff Adler were then nominated and elected by acclimation of the HOA attendees.

Paul & the other Board of Directors request that if HOA members have an interest in getting involved in the workings of the community, to let the appropriate person on the Board know (i.e.: Friends of the Pool and Members participating in the organic garden).

The next order of business involved a lively discussion of the HOA’s roof leak policy.

Questions posed to the members by the Board:

(1). Do we still need a repair policy? This policy automatically continues for 10 years (until 2025) if no action is taken.

(2). Is this roof leak policy a positive selling point for our homes or is the cost of repair too much for the HOA?

The facts are:

(1). the cost of repairs runs approximately $11,000.00 per year

(2). in the past 12 months 18 homes required leak repair (average cost $375.00). The Board is budgeting $8,000.00 for leak repair in the coming year

(3). Roof life is usually 30 years and more than 50% of the units have had their roofs replaced & are now under the warranties of the replacement roofer

After the discussion a non-binding “sense of the community” vote was held. The results of this vote (from the quorum of HOA members in attendance) strongly agree to continue the current roof leak policy. The Board will take the results of this vote under advisement.

New Business:

(1). Bump signs (speed-bumps are no longer on the Brookridge roadways) were asked to be removed. Requests for signs saying “Watch Out For Children” were requested as replacements.

(2). A discussion of other roof issues continued (including getting the flashings checked on older roofs)

(3). The Board and Stillman Management were alerted that one of the street lights is out

There being no further business before the Board, the meeting was adjourned at 9:05 PM.

Respectfully submitted,

Jeff Adler, Secretary