Unpacking Strand Books
When a Strand shipment is received:
Unpack the books.
Check each title against the invoice, which is organized by author’s name (if there are missing books or additional books, notify invoicing staff member who will make adjustments on the invoice).
After each title has been checked against the invoice, place it on book truck labeled “STRAND.” Keep the "STRAND" label on the truck until the truck has been taken to Circulation.
Notify Reference and Collection Management Officer that books are ready for review.
Create Bib Records and Create PO Lines
After Reference and CMO have reviewed the books, create bib records and create PO Lines for each title as per normal ordering procedures.
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PO Lines should have the following criteria:
Purchase Type: Print Book - One Time
PO Line Owner: Carothers Library
Load from Template: Strand
Create PO line
Change Library/Location if the book will not go in the main stacks (e.g. for Reference titles)
Material Supplier: Strand / account Dummy
List Price: [enter list price from book]
Fund: strand [Strand Books (for posting titles)]
Acquisition method: Approval Plan
Invoice status: No invoice
Material type: Book
1st reporting code: Print Monograph
Order Now
Go
Write down number of POL on list of books shipped / invoice.
Note: If you plan on creating all the bibs and POLs for the Strand shipment one day and then receiving the books the next day, you can choose Save and Continue rather than Order Now. The POLs are packaged overnight and then marked as Sent.
Receive Books in Alma
Acquisitions => Receiving and Invoicing => Receive
Under Receiving Settings, make sure Keep in Department is checked and the Next Step is Copy Cataloging.
Place cursor in Find box and scan book's ISBN.
Place a checkmark in the box to the left of the book.
Receive
Transit the books to the copy cataloger.
Post the Invoice
Post invoice for received books per normal invoice procedures.