OCLC will connect to OVID and automatically update our holdings on a weekly basis using KBART Automation.
1. Get information from OVID support
Contact support@ovid.com to get the following information:
OvidGroup = uri999
web username = andree@uri.edu
password = [see "Alma APIs and integrations" spreadsheet in GoogleDrive].
Paste the URL below in a web browser and confirm that it returns a tab-delimited KBART file.
https://charlotte.ovid.com:8443/OrionAPI/rest/Reporting/KBARTHoldings/uri999?UserName=andree@uri.edu&Password=[[insert password from above]]
2. Configure in OCLC
Log into WorldShare Collection Manager here: https://riu.share.worldcat.org/wms/
To enable WorldCat holdings maintenance (available only to libraries with an OCLC Cataloging and Metadata Subscription), under Metadata => Collection Manager, go to Institution Settings => WorldCat Holdings. Set Maintain Holdings to Yes.
Note: Maintain Holdings was set to Yes on 12/2018 and does not need to be repeated with subsequent KBART Automation vendors activations.
Note: If you click on the name of a selected Collection, and go to the Holdings and MARC Records section, you can disable Maintain WorldCat Holdings for a particular collection.
Under Metadata => Collection Manager, search by Provider and/or by Collection for "Journals@Ovid", "Books@Ovid" and "Ovid*" and deselect any existing OVID collections.
Send an email to support@oclc.org with the subject line "Please enable my Ovid automated holdings feed" and the following message:
Please enable my Ovid automated holdings feed. Here are my institution's details: My OCLC symbol is RIU. My Registry ID is 61731. My OvidGroup is uri999. My Web username is andree@uri.edu. My password is [insert password from above].
2. Check if the load was successful
Log into WorldShare Collection Manager here: https://riu.share.worldcat.org/wms/
Under Metadata => Collection Manager, go to Scope: Activity History and look at the history for OVID or Search for Collection
Journals@Ovid [Ovid.journals]
Books@Ovid (Individually Purchased Content) [Ovid.individualBooks]
Books@Ovid (Subscribed Content) [Ovid.subscribedBooks]
You will see in the "Updated" column when the collection was last updated and in the "Selections" column how many titles are selected.
Detailed instructions here: https://help.oclc.org/Metadata_Services/WorldShare_Collection_Manager/Choose_your_Collection_Manager_workflow/Use_Collection_Manager_for_content_from_a_specific_provider/Providers_and_contacts_for_automatic_collection_loading/Ovid
NOTE: As of February 6, 2019, OVID KBART Automation is fully functional for setting holdings in OCLC. ajr