Faculty Senate Bills

Scanning of Faculty Senate Bills

last updated 12/11/12

Workflow:

  • Get bills from Fac Sen office

  • Scan (Alex)

  • Upload to gett.it (Alex)

  • Prepare Excel sheet for batch upload (Alex)

  • Review Excel spreadsheet (Julia)

  • Upload to Digital Commons (Alex)

  • Verify everything worked (Alex/Julia/tbd)

  • After upload, move files from gett.it to the URI server (Alex)

Scanning Specs:

300 dpi

Grayscale for both b/w and color pages (note: early scans were done in color for pages w/ color)

Metadata (for Excel spreadsheet):

All of the metadata will be entered into an Excel spreadsheet for batch upload. The template is titled facsen_bills.xls.

Element

Author

Title

Publication Date

Serial Number

Corporate author

File URL

Column header (Excel)

author1_fname

title

publication_date

acknowledgements

author1_is_corporate

fulltext_url

TRUE

[*see Note About Dropbox*: enter Dropbox URL, but change the ‘www’ to ‘dl’; for example:https://dl.dropbox.com/s/s7pv792nayyorpb/SSC12-XII-1.pdf

Entry

University of Rhode Island Faculty Senate

[enter title exactly as appears on the bill]

[date of approval by Faculty Senate, MM/DD/YYYY]

[Enter as appears on the original bill. The early bills have individual numbers; the later bills use a numbering convention: #YY-YY--#. For example, the serial number of the first bill of the 1983-4 school year would be #83-84--1. ]

]

File naming:

facsen_bill_YYYYMMDD_###.tif

The date is the date of approval by the Faculty Senate.

Storage:

Upload to the Public server.