Faculty Senate Bills

Scanning of Faculty Senate Bills

last updated 12/11/12

Workflow:

Get bills from Fac Sen office
Scan (Alex)
Upload to gett.it (Alex)
Prepare Excel sheet for batch upload (Alex)
Review Excel spreadsheet (Julia)
Upload to Digital Commons (Alex)
Verify everything worked (Alex/Julia/tbd)
After upload, move files from gett.it to the URI server (Alex)

Scanning Specs:

300 dpi

Grayscale for both b/w and color pages (note: early scans were done in color for pages w/ color)

Metadata (for Excel spreadsheet):

All of the metadata will be entered into an Excel spreadsheet for batch upload. The template is titled facsen_bills.xls.

Element

Author

Title

Publication Date

Serial Number

Corporate author

File URL

Column header (Excel)

author1_fname

title

publication_date

acknowledgements

author1_is_corporate

fulltext_url

TRUE

[*see Note About Dropbox*: enter Dropbox URL, but change the ‘www’ to ‘dl’; for example:https://dl.dropbox.com/s/s7pv792nayyorpb/SSC12-XII-1.pdf

Entry

University of Rhode Island Faculty Senate

[enter title exactly as appears on the bill]

[date of approval by Faculty Senate, MM/DD/YYYY]

[Enter as appears on the original bill. The early bills have individual numbers; the later bills use a numbering convention: #YY-YY--#. For example, the serial number of the first bill of the 1983-4 school year would be #83-84--1. ]

]

File naming:

facsen_bill_YYYYMMDD_###.tif

The date is the date of approval by the Faculty Senate.

Storage:

Upload to the Public server.