Faculty Senate Bills
Scanning of Faculty Senate Bills
last updated 12/11/12
Workflow:
Get bills from Fac Sen office
Scan (Alex)
Upload to gett.it (Alex)
Prepare Excel sheet for batch upload (Alex)
Review Excel spreadsheet (Julia)
Upload to Digital Commons (Alex)
Verify everything worked (Alex/Julia/tbd)
After upload, move files from gett.it to the URI server (Alex)
Scanning Specs:
300 dpi
Grayscale for both b/w and color pages (note: early scans were done in color for pages w/ color)
Metadata (for Excel spreadsheet):
All of the metadata will be entered into an Excel spreadsheet for batch upload. The template is titled facsen_bills.xls.
Element
Author
Title
Publication Date
Serial Number
Corporate author
File URL
Column header (Excel)
author1_fname
title
publication_date
acknowledgements
author1_is_corporate
fulltext_url
TRUE
[*see Note About Dropbox*: enter Dropbox URL, but change the ‘www’ to ‘dl’; for example:https://dl.dropbox.com/s/s7pv792nayyorpb/SSC12-XII-1.pdf
Entry
University of Rhode Island Faculty Senate
[enter title exactly as appears on the bill]
[date of approval by Faculty Senate, MM/DD/YYYY]
[Enter as appears on the original bill. The early bills have individual numbers; the later bills use a numbering convention: #YY-YY--#. For example, the serial number of the first bill of the 1983-4 school year would be #83-84--1. ]
]
File naming:
facsen_bill_YYYYMMDD_###.tif
The date is the date of approval by the Faculty Senate.
Storage:
Upload to the Public server.