Collect Items to Be Bound
Physically gather in the the issues to send to be bound.
Change the Issues to Bound in Alma
Do an All titles repository search (by title or ISSN) for the journal that needs to be bound.
Click the Items link to view the List of Items (issues) for the journal.
Click View all Holdings.
On the current periodical record, click Actions then View all items.
Select the checkbox next to the issues you want to bind.
Click on the Bind Items button.
The Selected items to bind into one volume page opens confirming your selection.
Click Next.
Work order type: Technical Services
Note: [enter date sent, e.g. "To Bind 4/16/15"]
Work order department: Carothers Library - Tech Services - Carothers Library
Create and Edit
Binding the selected items will withdraw them from the system. Are you sure you want to continue? Confirm
Enter / update Enumeration, Chronology as needed.
[For more information, see Indicating Enumeration and Chronology in Alma.]
Click Generate next to Description field and edit as needed.
Double-check Permanent library and Permanent location and update as needed (for example change ucpr to user).
Add the barcode last.
Save
Scan the Items in to the Department and Set the Status of the Work Order to Binding
Acquisitions => Post-Receiving Processing => Scan In Items
Set Status To: Serial/Mono Binding
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To see all items with the status of Serial/Mono Binding:
Fulfillment => Resource Requests => Manage in Process Items
Filter by Serial/Mono Binding
When Items Return, Add Barcode and Change Work Order Status
Fulfillment => Resource Requests => Manage In Process Items
Filter to Serial/Mono Binding.
Locate item returned from bindery.
Actions => Edit Inventory item
Double check that the Enumeration, Chronology, and Description in the item record correspond to the volume you have in hand.
Double check the Permanent library and Permanent location.
Click on the ENUM/CHRON information tab and add year of volume to Year of issue field.
Go back to the General Information tab.
Scan barcode.
Note: Scan in barcode last. This will automatically save and close the record.
(Save)
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Back at the list of Items in Department
For the item you just added the barcode to, select Actions => Done
OR
Place a checkmark in the box to the left of the item and click on the Done button at the bottom of the screen.
OR
After setting the barcode for each volume, batch-update them:
Fulfillment => Resource Requests => Scan in Items
Set Status To: [ignore]
Done: Yes
Scan item barcode: [this will set status to Done for that item]
Return Bound Volume to Circ for Shelving
Note that before being shelved, the items will have to be scanned in at the Circulation Desk responsible for shelving them. Therefore, bound materials with work orders cannot be delivered directly to Reference or Government Publications.
Note too that bound items delivered directly to Special Collections and the Curriculum Materials Library will also need to be scanned in once they reach their departments, before being shelved. This is done by setting the location in Alma to the appropriate Circulation Desk (Media Resources Center or Special Collections) and then going to Fulfillment => Resource Requests => Scan in Items.