Sometimes an invoice for a single resource (usually an electronic e-book collection) contains multiple invoice lines for the same item.
Here is an example:
Project Muse eBooks 2013
Even though in Alma this is represented by one collection (and therefore, by necessity, only one PO Line), we purchased this collection in three pieces:
1. Project Muse 2013 Complete Collection, 2947 titles $71,619 (Invoice no. 0683079-IN dated 2/26/13)
2. Project Muse 2013 Complete Supplement, 20 titles $238.16 (Invoice no. 0690899-IN dated 11/8/13)
3. Project Muse 2013 Complete Supplement II, 161 titles $4,146.00 (Invoice no. 0703306-IN dated 1/27/15)
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Create an invoice in Alma per normal procedures.
Post each additional invoice on the same PO Line as the original invoice.
Note: You will have to update price of the item on the PO Line to match the price on the additional invoice.
Add a Note indicating what each part of the payment is for.
Check PO Line status by searching for PO Line. The status should be Closed.
Note: If the item is an e-resource that has not yet been activated, the PO Line will not be closed until the resource has been activated and the staff user chooses Done from the Actions menu on the Electronic Activation Task.