BOOK BINDING
BINDING, REBINDING AND REPAIRS OF BOOKS.
I. GENERAL REQUIREMENTS:
A. THE BINDER SHALL BE A CERTIFIED LIBRARY BINDER AS APPROVED BY THE LIBRARY BINDING INSTITUTE. A COPY OF YOUR CURRENT CERTIFICATION SHOULD ACCOMPANY YOUR BID.
B. THE BINDER SHALL SUPPLY SHIPPING CARTONS, TAPE FOR SEALING CARTONS (IF SEALING IS REQUIRED), SEVERAL PACKS OF BUCKRAM COLOR SWATCHES IN CURRENT USE, AND BINDING FORMS FOR EACH KIND OF BINDING, OF A SIZE AND COMPOSITION SELECTED BY THE LIBRARY.
C. ALL VOLUMES SHALL BE BOUND BY THE LIBRARY BINDING INSTITUTE'S "CLASS A" STANDARDS, UNLESS OTHERWISE SPECIFIED BY THE LIBRARY. NO VOLUMES SHALL BE CLEAT-LACED.
D. EACH VOLUME SHALL BEAR A LABEL OR STAMP ON THE INSIDE BACK COVER IDENTIFYING THE BINDER AND SHOWING THE MONTH AND YEAR IN WHICH THE VOLUME WAS BOUND.
E. THE BINDER SHALL CHECK INCOMING BINDING WITH SUFFICIENT CARE TO DETECT AND REPORT OBVIOUS ERRORS ORIGINATED AT THE LIBRARY.
F. ONLY COMPLETE VOLUMES SHALL BE BOUND, UNLESS OTHERWISE SPECIFIED BY THE LIBRARY. VOLUMES RETURNED UNBOUND SHALL HAVE A BINDER'S NOTE ATTACHED CITING THE REASON FOR NOT BINDING THAT VOLUME.
G. BINDING SLIPS SHALL NOT BE ATTACHED ANYWHERE WITHIN THE VOLUME, BUT SHALL BE PLACED IN THE VOLUME AT THE TITLE PAGE AND PROTRUDE SLIGHTLY.
H. LIBRARY MATERIALS LOST OR DAMAGED AT THE BINDERY OR IN TRANSIT SHALL BE REPLACED AT THE BINDER'S EXPENSE. ANY BINDING ERRORS SHALL BE CORRECTED AT THE BINDER'S EXPENSE AND SENT OUT ON A RUSH BASIS. DAMAGE IS MEANT TO INCLUDE, BUT IS NOT RESTRICTED TO:
1. ANY VOLUMES NOT BOUND BY THE LIBRARY BINDING INSTITUTE'S "CLASS A" STANDARDS AND ACCORDING TO THE SPECIFICATIONS OF THIS CONTRACT, UNLESS OTHERWISE SPECIFIED BY THE LIBRARY.
2. ANY VOLUMES HAVING BLEEDING MARGINS.
3. ANY VOLUMES OVER-TRIMMED TO DESTROY PRINT.
4. ANY VOLUMES WITH PERTINENT MATERIAL DISCARDED.
I. THE BINDER SHALL KEEP NECESSARY RECORDS BY WHICH UNIFORMITY OF SETS MAY BE MAINTAINED. THIS MEANS THAT THE BINDER SHALL COMPILE AND MAINTAIN ALL RECORDS REQUIRED FOR THE PROPER AND CONSISTENT BINDING OF THE TITLES SUBMITTED.
J. A COMPUTERIZED BINDING SLIP SYSTEM SHALL BE PROVIDED BY THE BINDER FOR USE IN BINDING PERIODICALS. ALL COMPUTER-PRODUCED BINDING SLIPS SHALL BE THE PROPERTY OF THE LIBRARY.
K. THIS CONTRACT MAY BE CANCELLED ON 30 DAYS NOTICE OF THE BINDER'S PERFORMANCE FAILS TO MEET THE SPECIFICATIONS OF THIS CONTRACT OR FULFILL THE INSTRUCTIONS OF THE LIBRARY.
II. PICKUPS AND DELIVERIES:
A. THE BINDER SHALL MAINTAIN A 2-WEEK PICK-UP AND DELIVERY SCHEDULE. ALL VOLUMES MUST BE BOUND AND RETURNED WITHIN 14 DAYS.
B. THERE SHALL BE NO CHARGE FOR TRANSPORTATION. NO SHIPMENTS SHALL BE MADE BY COMMON CARRIER.
C. PICK-UPS AND DELIVERIES SHALL BE AT DESIGNATED LOCATIONS WITHIN THE LIBRARY.
D. INVOICES SHALL BE DELIVERED WITH EACH SHIPMENT AND NO PARTIAL LOT SHIPMENTS SHALL BE MADE.
E. THE BINDER SHALL ENSURE THAT ALL VOLUMES OF THE SAME TYPE OF BINDING ARE PACKED IN THE SAME CARTON OR CARTONS WHEN RETURNED TO THE LIBRARY.
III. FORM OF BID:
A. BIDS SHALL SHOW A UNIT PRICE FOR VOLUMES UP TO 14" IN HEIGHT AND 2 1/2" IN THICKNESS FOR MONOGRAPHS BOUND AND 3" IN THICKNESS FOR PERIODICALS BOUND, AND FOR EACH KIND OF SEWING OR BINDING PROCESS (OVER-SEWING, HAND-SEWING, RECASING, ADHESIVE BINDING).
B. THE BINDER SHALL BE RESPONSIBLE FOR PLACING THEFT-DETECTION STRIPS INTO EACH BOUND VOLUME AT THE TIME OF BINDING. THE TYPE OF THEFT DETECTION STRIP TO BE USED WILL BE SPECIFIED BY, AND SUPPLIED BY THE LIBRARY.
C. SUCCESSFUL BIDDER SHALL SUBMIT SAMPLES OF EACH KIND OF SEWING OR BINDING PROCESS TO BE COVERED BY THIS CONTRACT FOR INSPECTION AND RETENTION PRIOR TO AWARDING OF THIS CONTRACT.
D. FAILURE OF BIDDER TO CONFORM TO THESE BIDDING REQUIREMENTS MAY BE CONSIDERED GROUNDS FOR DISQUALIFICATION OF THAT BID.
IV. PERIODICAL BINDING REQUIREMENTS:
A. COLLATION
1. PERIODICALS SHALL BE COLLATED AND ANY MISSING PAGES/ISSUES REPORTED TO THE LIBRARY BEFORE A VOLUME CAN BE BOUND.
2. ALL FRONT COVERS ARE TO BE RETAINED AND LEFT IN PLACE WITH THEIR RESPECTIVE ISSUES. BACK COVERS WILL BE RETAINED IF THEY CONTAIN CONTENTS OR ANY OTHER PERTINENT INFORMATION. IF CONTENTS APPEAR ON BACK COVERS, THEY SHALL BE MOVED TO THE APPROPRIATE PLACE WITHIN THE VOLUME (SEE ITEM 4). THE LIBRARY RESERVES THE RIGHT TO REQUEST VOLUMES TO BE BOUND "AS IS."
3. ALL DAMAGED PAGES/COVERS SHALL BE REPAIRED.
4. WHEN ISSUES OF A VOLUME ARE PAGED CONSEQUENTLY, CONTENTS SHALL BE PLACED AT THE FRONT OF THE VOLUME. WHEN EACH ISSUE IS PAGED SEPARATELY, CONTENTS SHALL REMAIN IN THE FRONT OF EACH ISSUE.
5. CUMULATIVE CONTENTS ARE TO BE PLACED IN THE FRONT OF THE VOLUME.
6. INDEXES ARE TO BE BOUND IN THE BACK OF THE VOLUME. IF THE VOLUME IS BOUND IN PARTS, THE INDEX SHALL BE BOUND IN THE LAST PART.
THE INDEXES IN INDIVIDUAL ISSUES WILL BE REMOVED AT THE REQUEST OF THE LIBRARY. THIS MAY BE MADE AS A STANDARD INSTRUCTION FOR CERTAIN PERIODICAL TITLES AS SPECIFIED BY THE RESPECTIVE LIBRARIES. IF THE INDEX IS MISSING, STUB FOR THE INDEX AND BIND.
7. ALL UNPAGED ADS SHALL BE REMOVED.
8. WHEN SUPPLEMENTS ARE PAGED SEPARATELY, BIND AT THE END OF A THE VOLUME AFTER THE INDEX, SEPARATED BY A COLORED LEAF.
9. WHEN 2 OR MORE VOLUMES ARE BOUND TOGETHER, SEPARATE VOLUMES WITH A COLORED LEAF.
10. LOOSE OR LARGE MAPS SHALL HAVE A POCKET MADE IN THE BACK OF THE VOLUME.
B. BINDING
1. THE LIBRARY SHALL DETERMINE THE COLOR OF BUCKRAM TO BE USED FOR EACH VOLUME.
2. ALL VOLUMES SHALL BE BOUND BY THE LIBRARY BINDING INSTITUTE'S "CLASS A" STANDARDS, UNLESS SPECIFIED BY THE LIBRARY. IF THE BINDER RECEIVES A VOLUME WHICH CANNOT BE BOUND BY "CLASS A" STANDARDS, HE SHALL CONTACT THE LIBRARY WITH ALTERNATE PROPOSALS AND THE LIBRARY SHALL ASSUME RESPONSIBILITY FOR THE DECISION. NO VOLUMES SHALL BE CLEAT LACED.
3. INNER MARGINS SHALL BE NO LESS THAN 1/4" WIDE AFTER SEWING.
4. VOLUMES SHALL BE TRIMMED AS SLIGHTLY AND AS EVENLY AS POSSIBLE. IN SOME CASES THE VOLUME SHOULD NOT BE TRIMMED AT ALL DUE TO THE PUBLISHER'S PRINTING; THIS DECISION SHALL BE LEFT TO THE BINDER'S DISCRETION.
5. THE LIBRARY HAS DETERMINED THAT CERTAIN TITLES SHALL BE HAND-SEWN AND WILL NOTE THIS ON THE BINDING SLIP. THE BINDER MAY DETERMINE THAT A VOLUME, WHICH HAS NOT BEEN SO DESIGNATED, SHOULD BE HAND-SEWN OR OVER-SEWING WOULD RESULT IN VIRTUALLY NO MARGINS OR BLEEDING MARGINS.
6. IN MOST CASES VOLUMES SHALL BE BOUND TO A THICKNESS OF 2-1/2" BUT ABSOLUTELY NO MORE THAN 3" IN THICKNESS.
7. IF ISSUES ARE OF UNEVEN SIZE, MAKE EVEN AT THE TOP, EXCEPT WHERE SMALLER ISSUES ARE SUBSTANTIALLY THICKER AND HEAVIER, THEN MAKE EVEN AT THE BOTTOM.
C. LETTERING
1. ALL LETTERING SHALL BE GOLD, WHITE, OR BLACK, AS SPECIFIED BY THE LIBRARY.
2. ALL LETTERING SHALL BE AS LARGE AND AS LEGIBLE AS POSSIBLE. VOLUMES SHALL BE LETTERED AS PREVIOUSLY DONE, WITH HEIGHTS OF LETTERING TO MATCH THE LIBRARY'S SETS. IF THE LIBRARY SENDS A NEW TITLE TO BE BOUND, THE LETTERING HEIGHT SHALL BE STANDARD AS SPECIFIED BY THESTANDARDIZED LETTERING FOR BOUND MAGAZINES OF THE LIBRARY BINDING INSTITUTE.
3. IF THE SIZE OF A VOLUME CHANGES MORE THAN 1/2" UP OR DOWN, THE BINDER MAY ADJUST THE HEIGHT OF TITLE LETTERING. ALL VOLUME AND DATE LETTERING SHALL BE UNIFORM.
4. THE BINDER SHALL GUARD AGAINST THE UNNECESSARY DIVISION OF WORDS, WHENEVER POSSIBLE.
5. IF A VOLUME IS TOO THIN TO BE LETTERED HORIZONTALLY, THE VOLUME SHALL BE LETTERED DOWN THE SPINE.
6. IF A VOLUME IS BOUND IN PARTS THE LIBRARY SHALL SPECIFY THE MONTHS, NUMBERS OR OTHER INFORMATION TO BE USED ON THE SPINE.
SPECIFICATIONS:
QUARTER BUCKRAM PERIODICAL BINDING
THE FOLLOWING SPECIFICATIONS ARE BASIC TO THE STYLE, AND THEY MUST BE ADHERED TO CONSISTENTLY.
A. GENERAL SPECIFICATIONS:
1. THE LIBRARY SHALL REMOVE COVERS AND NON-PAGINATED ADVERTISING ONLY WHEN DESIRED.
2. THE BINDER SHALL BE RESPONSIBLE FOR INSPECTING MATERIAL FOR COMPLETENESS AND CORRECT ORDER OF ISSUE SEQUENCE.
3. THE BINDER SHALL GUARANTEE UNIFORMITY OF SIZE, BUCKRAM COLOR, TYPE POSITION AND SIZE, AND GENERAL CONFIGURATION.
4. THE BINDER SHALL PROVIDE BUCKRAM COLORS THAT INCLUDE THE FOLLOWING: BROWN, BLACK, DARK BLUE, MAROON, AND MID-GREEN. THE LIBRARY WILL SPECIFY THE COLOR FOR EACH BOUND VOLUME.
B. MATERIAL AND METHOD OF CONSTRUCTION SPECIFICATIONS:
1. INNER MARGIN PERMITTING, SPINE OF VOLUMES WILL BE NOTCHED.
2. DOUBLE-FAN, EHLERMAN-TYPE ADHESIVE BINDING, USING ADHESIVE FORMULATED FOR THE MACHINE SHALL BE USED. THE ADHESIVE SHALL BE APPLIED IN SUCH A WAY AS NOT TO SPREAD BEYOND THE NOTCHES ONTO THE SURFACE OF THE PAGES.
3. ENDSHEETS SHALL BE SINGLE-FOLD WHITE, TO HAVE A PH OF NOT LESS THAN 7.0, AND SHALL BE OF APPROVED LIBRARY BINDING INSTITUTE (LBI) STANDARD.
4. SPINES SHALL BE LINED BEFORE COVERING WITH A WOVEN HINGE CLOTH OF APPROVED STANDARD (LBI), WRAPPING ONTO THE ENDSHEETS NOT LESS THAN THREE (3) CENTIMETERS.
5. INSIDE MARGINS AND EDGES SHALL BE TRIMMED AS LITTLE AS POSSIBLE.
6. COVER JOINTS SHALL HAVE A HINGE WIDE ENOUGH TO ALLOW THE VOLUME TO OPEN FLAT WITHOUT A STRAIN, WITH A MINIMUM HINGE WIDTH OF 3/8" AND A MAXIMUM HINGE WIDTH OF 5/8".
7. BOARDS OF APPROVED STANDARD (LBI) APPROPRIATE TO THE SIZE AND WEIGHT OF THE MATERIAL, WITH A MINIMUM THICKNESS OF .074" AND A MAXIMUM THICKNESS OF .090", CONTINUED ON PAGE THE ENDSHEETS AND PRESSED, WITH THE DISTANCE FROM THE BACK EDGE NOT TO EXCEED 1.5 CENTIMETERS OR TO BE LESS THAN 1.0 CENTIMETERS.
8. GROUP F BUCKRAM OF APPROVED STANDARD (LBI) SHALL BE USED TO COVER THE SPINE, GLUED DIRECTLY ON TOP OF THE SET HINGE CLOTH AND WRAPPED ONTO THE BOARDS NO MORE THAN 5 CENTIMETERS AND NO LESS THAN 2 CENTIMETERS.
9. BOARDS SHOULD NOT BE CLAMP MARKED DURING THE TRIMMING PROCESS, AND THE SPINE COVERINGS SHOULD NOT BE LOOSENED OR LEFT RAGGED. EDGE SCOURING CAUSED BY NICKED OR WORN GUILLOTINE KNIFE IS ACCEPTABLE PROVIDING THAT THE BOARD EDGES ARE CLEANLY CUT.
10. PRINTING MUST NOT BE "BLED" BY CARELESS TRIMMING. THE LIBRARY WILL SEPARATE VOLUMES NOT SUITABLE FOR TRIMMING, AND WILL NOTE SPECIAL FEATURES, SUCH AS FORE-EDGE FOLDS, ETC.
V. MONOGRAPH BINDING REQUIREMENTS:
(INCLUDES MUSIC SCORES AND THESES)
A. COLLATING AND MENDING
1. MONOGRAPHS SHALL BE COLLATED BEFORE BINDING, AND ANY DETERMINED TO HAVE MISSING PAGES SHALL BE RETURNED TO THE LIBRARY UNLESS INSTRUCTIONS ON THE BINDING SLIPS INDICATE OTHERWISE.
2. ALL DAMAGED PAGES SHALL BE REPAIRED.
3. WHEN TWO OR MORE VOLUMES ARE BOUND TOGETHER, THE VOLUMES SHALL BE SEPARATED WITH A COLORED LEAF.
B. BINDING
1. ALL MONOGRAPHS SHALL BE BOUND OR REBOUND IN "CLASS A" BINDING ACCORDING TO THE SPECIFICATIONS OF THE LIBRARY BINDING INSTITUTE'SSTANDARD FOR LIBRARY BINDING WITH THE FOLLOWING EXCEPTIONS OR ADDITIONAL STIPULATIONS:
A. THOSE MONOGRAPHS WHICH ARE UNSUITED FOR OVER-SEWING, DO NOT HAVE SIGNATURES OR FOLDED SECTIONS, OR DO NOT HAVE SPECIFIC SEWING INSTRUCTIONS NOTED ON THEIR BINDING SLIPS SHALL BE BOUND USING A HIGH GRADE COLD MELT POLYVINYL PERMEATING ADHESIVE WITH THE SHEET BEING FANNED IN BOTH DIRECTIONS TO ASSURE PROPER ADHESION.
B. NO MONOGRAPHS SHALL BE ELATE-LACED.
C. INNER MARGINS ON MONOGRAPHS SHALL BE NO LESS THAN 1/4" WIDE AFTER SEWING.
D. MUSIC SCORES SHALL BE HAND-SEWN ON TAPES TO LIE FLAT ON A MUSIC RACK. A POCKET SHALL BE PROVIDED IN THE BACK INSIDE COVER WHEN PARTS ACCOMPANY THE SCORE.
E. INSTRUCTIONS WRITTEN ON BINDING SLIPS FOR SUCH PROCESSES AS HAND SEWING, TIPPING OR BINDING IN LOOSE PAGES AND ERRATA SLIPS, ETC. SHALL BE FOLLOWED BY THE BINDER.
C. OTHER
1. SPINE LETTERING SHALL BE IN GOLD, WHITE, OR BLACK AS SPECIFIED BY THE LIBRARY AND SHALL INCLUDE AUTHOR, TITLE AND YEAR, LENGTHWISE LETTERING SHALL BE PLACED SO THAT AUTHOR AND TITLE AND YEAR READ DOWNWARD ON THE SPINE.
2. ONLY CERTAIN COLORS OF BUCKRAM SELECTED BY THE LIBRARY FROM THE PACKS OF COLOR SWATCHES SHALL BE USED.
DELIVERY AS REQUESTED BY AGENCY.