Alma-OVID integration profile for KBART Automation
Alma will connect to OVID and automatically update subscriber entitlements in Alma on a weekly or monthly basis using KBART Automation.
1. Get User name, Password, and Ovid group name from OVID
Contact support@ovid.com.
Test the credentials they have provided per the instructions.
URI User name: andree@uri.edu
URI Password: [see Google spreadsheet "Alma APIs and integrations"]
URI Ovid group name: uri999
2. Activate appropriate collections in Alma CZ.
Journals@Ovid Complete (Community Zone Collection ID = 61129918300002396)
Books@Ovid Purchase Complete (Community Zone Collection ID = 613860000000000549)
Books@Ovid Subscription Complete (Community Zone Collection ID = ?) [do not select; we do not have any OVID e-book subscriptions]
[If there are portfolios in the KB collection, do NOT activate them. Check "Activate this electronic collection service" and check "Make service available" but do NOT check "Automatically activate new portfolios." Choose Manual activation.]
3. Configure Alma-OVID integration
Alma Configuration => General => External Systems => Integration Profiles
Add Integration Profile
Integration Type: Upload Electronic Holdings
Provider: Ovid
Description: For KBART Automation of journals and books with OVID
Next
Select the Active radio button.
Enter the user name, password, and Ovid group account information that you received from Ovid.
File format: KBART
Schedule: On the 01 of every month at 07:00
Save and Run Now
4. Check to see that job ran successfully
General Configuration => Configuration Menu => External Systems => Integration Profiles
OVID: Actions => Job History
To view original KBART file that Alma processed
General Configuration => Configuration Menu => External Systems => Integration Profiles
OVID: Actions => Job History
Locate latest job on list and choose "View" from right-hand menu.
Click to download "Serial input file" in xls format.
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