Unpacking Books
When a shipment of books is received:
Unpack the books.
Check off each title on the packing slip (not on the original invoice).
We should receive 3 copies of all invoices. If we do not receive 3 copies, make copies of the original. Do not write on the original.
Place the books on a book truck in the same order as the packing slip (invoice).
Receiving Firm Orders in Alma
At the top of the screen, set your Currently at: location to Carothers Library - Tech Services - Carothers Library.
Go to Acquisitions => Receiving and Invoicing => Receive.
Under Receiving Settings, make sure Keep in Department is checked and the Next Step is Copy Cataloging.
On the One Time tab, find the item you want to receive using the search tools at the top of the screen under Find PO lines for Receiving.
You can use a barcode scanner to scan the book's ISBN barcode into the Find box.
Note that if searching manually you can filter by vendor and enter PO Line number, title, or other criteria.
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Check the Locations column to identify books for locations other than the main stacks.
Check the Rush column (which can be sorted) to see if the book is a Rush item.
Check the Notes column to see if there are any receiving notes for the item.
Check the Interested Users column to see if the book is a NOTIFY.
Click on the book's title to view the MARC record.
Compare with title page in book.
Check to see if edition is correct.
Check to see if correct volume was received.
Check to see if correct number of volumes was received.
If a different edition was received than was ordered, check with librarian. The PO Line for the older edition should be relinked to an updated bibliographic record for the newer edition, and the original bibliographic record for the older edition should be deleted.
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Place a checkmark in the box to the left of the item and click the Receive button at the bottom right.
Place the book in the queue for copy cataloging.
To Un-Receive an Item
If you have received an item in error:
Go to Acquisitions => Receiving and Invoicing => Receive.
Call up the item. (You might need to adjust your Status filter to get it to come up.)
From the row actions menu on the right, select Manage Items.
From the next screen, select Un-Receive from the row actions menu on the right.