Background and Resources
Institutional Repositories
http://en.wikipedia.org/wiki/Institutional_repository
About DigitalCommons@URI
http://digitalcommons.uri.edu/about.html
Sherpa/RoMEO terms: pre-print, post-print, and publisher PDF
http://www.sherpa.ac.uk/romeoinfo.html
Creative Commons Licenses
http://creativecommons.org/licenses/
Copyright Clearance
Once you have a list of citations, the next step is to figure out which articles we can legally post in the institutional repository, DigitalCommons@URI. First, note that anything published around March 2013 or after most likely falls under the University of Rhode Island's Open Access Policy. For these articles, we can *always* post the author manuscript ("post-print") and will not need to check the copyright. For all articles prior to March 2013: Using the Sherpa/RoMEO database and publisher websites, you are trying to find out two things:
Which version of the article can we post in the IR?
The different versions are: pre-print, post-print, or publisher PDF. These three terms are explained in detail at: http://www.sherpa.ac.uk/romeoinfo.html.
Sometimes journals don’t allow posting in an IR at all, or you have to email them to request permission.
What are the publisher requirements when posting the article?
Sometimes the publisher imposes conditions on posting an article, for example: a publisher statement (usually about copyright), link to the source article, citation of the source article, Creative Commons license, or an embargo time period before posting. Look up each journal title in the Sherpa/RoMEO database and search for the journal title. Make sure you have "contains" selected on the search options, to cast the widest net. If you don't find the journal in Sherpa/RoMEO at first, it's possible the journal title in the citation is incorrect. Google the title and see if you can determine whether the journal exists. It sometimes helps to Google the article title.
Once you find the journal in Sherpa/RoMEO, record the following information (how you choose to note down the information may vary, but you may use a spreadsheet or simply written notes next to the citations):
Version to archive in IR
If Sherpa/RoMEO says “author can archive publisher's version/PDF”, note down “Publisher PDF” (Publisher PDF is our first choice, so we want to separate these out from the rest)
If Publisher PDF is not allowed, Sherpa/RoMEO may say “author can archive pre-print” and/or “author can archive post-print” – In this case, note down “pre-print”, “post-print” or “post-print, pre-print”. If archiving is not allowed at all (usually the “white publishers” in Sherpa) write “not supported”
There also may be requirements to include a Publisher Statement, Creative Commons License, or Other Requirements. These refer to conditions or restrictions that a publisher imposes on posting the article to the IR. Find them in Sherpa/RoMEO and record them.
Publisher Statement: A set statement, required by the publisher, to be included in the institutional repository posting. These statements often have to do with copyright or giving credit to the original publisher. For example, see this article:http://digitalcommons.uri.edu/phys_facpubs/3/. The Publisher Statement is “Copyright 2010 American Physical Society.”
Creative Commons: These are copyright licenses that can be assigned to digital materials, stipulating the terms of use of the content. By far the most widespread license on these types of articles is the Creative Commons Attribution 3.0 License, abbreviated “CC BY” (text available at http://creativecommons.org/licenses/). This license says, anyone can re-use the material as long as they credit the original author. Some of our faculty articles come from journals that use CC BY licensing, and therefore we have to add a CC BY license. If this is the case, note the license type.
Other Requirements: These might include: link to the article or publisher site, a link in a specific format, or an embargo period before we can post the article.
4. If you don’t find the journal in Sherpa/RoMEO, see if you can find the necessary information on the publisher website. Note down all the same information about version and requirements. If you don't find any information, write down "Not Found" and move on. We will need to email the publisher for permission later.
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*Scholarly articles appear in academic journals and have a distinctive citation format including an article title in quotes, a journal title (usually underlined), and volume/issue numbers. Here are some citation examples by type:
Journal article:
Fischer, Karen M., Heather A. Ford, David L. Alb and Catherine A. Rychert. "The Lithosphere-Asthenosphere Boundary." Review of Earth and Planetary Science. 38:551- 570. May 30, 2010.
Conference paper:
Boving, T. B., P. Cady, B. S. Choudri, K. Hawalder and W. Blanford. "Improving Water Quality by Riverbank Filtration - Experience in India and Jordan." IN: Proceedings of the 2nd International Perspective on Current and Future State of Water Resources and the Environment. American Society of Chemical Engineers (ASCE)/Association of Environmental and Water Resources Engineers and Scientists Conference (EWRI), Chennai, India. 2010.
Gregory, Otto J. "A Low TCR Nanocomposite Strain Gage for High Temperature Aerospace Applications." IN: Proceedings of the 6th IEEE Conference on Sensors. 2007. p.624-627.
Book chapter (includes encyclopedia entries):
Boving, Thomas B. "Organic Compounds in Groundwater." IN: Jay Lehr, J. W. Keeley, Janet K. Lehr and Thomas B. Kingery III, Editors. Water Encyclopedia. John Wiley. 2005. 5:337-340.
Book:
Fastovsky, David E. The Evolution and Extinction of the Dinosaurs. 2d ed. Cambridge University Press. 2005. 485p.