Strand — posting payment to deposit account

Putting Money on Deposit with Strand

Create separate ledger deposit (Deposit Accounts) with allocated fund stranddep (Strand Deposit).

Allocate fund stranddep enough to cover the amount you will put on approval for the year.

This fund will be used for the deposit.

-----

Create separate ledger strandbks (Strand Books) with allocated fund strand (Strand Books (for posting titles)).

At the beginning of the fiscal year, allocate the same amount to the strand fund that has been placed on deposit in the strenddep fund (plus any remaining balance on deposit).

This "dummy fund" will be used to post invoices for individual titles. When reporting on annual expenditures, this ledger can be separated out and ignored.

=====

Create a suppressed bib record for Strand Books on Approval (See MMS ID 9970453102396).

=====

Attach a standing order PO Line to this bib:

Order

Purchase Type: Physical - Standing Order Monograph

PO Line Owner: Carothers Library

Create PO line

Material Supplier: Strand / account 582579

Claiming grace period (days): [blank]

Expected receipt after ordering (days): [blank]

List Price: [enter amount to put on deposit, e.g. $20,000]

Fund: stranddep

Acquisition method: Purchase at Vendor System

Invoice status: No invoice

Material type: Book

1st reporting code: Print Monograph

Manual renewal: Check

Renewal date: [enter date]

Save and continue

=====

Post invoice for deposit per procedures.