Putting Money on Deposit with Strand
Create separate ledger deposit (Deposit Accounts) with allocated fund stranddep (Strand Deposit).
Allocate fund stranddep enough to cover the amount you will put on approval for the year.
This fund will be used for the deposit.
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Create separate ledger strandbks (Strand Books) with allocated fund strand (Strand Books (for posting titles)).
At the beginning of the fiscal year, allocate the same amount to the strand fund that has been placed on deposit in the strenddep fund (plus any remaining balance on deposit).
This "dummy fund" will be used to post invoices for individual titles. When reporting on annual expenditures, this ledger can be separated out and ignored.
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Create a suppressed bib record for Strand Books on Approval (See MMS ID 9970453102396).
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Attach a standing order PO Line to this bib:
Order
Purchase Type: Physical - Standing Order Monograph
PO Line Owner: Carothers Library
Create PO line
Material Supplier: Strand / account 582579
Claiming grace period (days): [blank]
Expected receipt after ordering (days): [blank]
List Price: [enter amount to put on deposit, e.g. $20,000]
Fund: stranddep
Acquisition method: Purchase at Vendor System
Invoice status: No invoice
Material type: Book
1st reporting code: Print Monograph
Manual renewal: Check
Renewal date: [enter date]
Save and continue
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Post invoice for deposit per procedures.