1309 Volunteer Resolution

CITY OF ELGIN, OREGON RESOLUTION 1309 (2014)

A Resolution regarding Coverage of City of Elgin Volunteers for Worker’s Compensation Insurance under City County Insurance Services

A resolution extending workers’ compensation coverage to volunteers of the City of Elgin, in which the city of City elects the following:

Pursuant to ORS 656.031, workers’ compensation coverage will be provided to the classes of volunteers listed in this resolution, noted on CIS payroll schedule and verified at audit:

    1.  Public Safety Volunteers  

Applicable __X____ Non-applicable ______

An assumed monthly wage of $800.00 will be used for public safety volunteers in the following volunteer positions:

    • Emergency medical personnel

    • Ambulance drivers

    • Other 

    2. Volunteer boards, commissions and councils for the performance of administrative duties.  

Applicable __X____ Non-applicable ______

An aggregate assumed annual wage of $2,500 will be used per each volunteer board, commission or council for the performance of administrative duties.  The covered   bodies are (list each body):

a. Library Board (up to 9 members)

b. Elgin City Council (7 members plus 1 Student Councilor)

c. Budget (7 members)

d. Planning Commission (5 Members)

      3. Non-public safety volunteers    

Applicable __X____ Non-applicable ______ 

All non-public safety volunteers listed below will track their hours and Oregon minimum wage will serve as assumed wage for  both premium and benefits calculations.  CIS will assign the appropriate classification code according to the type of volunteer work being performed. (List specific non- public safety volunteers below)

    • Library

    • Other

    4. Other volunteers                                        

Volunteer exposures not addressed here will have workers’ compensation coverage if, prior to the onset of the work provided that the City of Elgin:

        a. Provides at least two weeks’ advance written notice to CIS underwriting requesting the coverage

        b. CIS approves the coverage and date of coverage

        c. CIS provides written confirmation of coverage

The City of Elgin agrees to maintain verifiable rosters for all volunteers including volunteer name, date of service and hours of service and make them available at the time of a claim or audit to verify coverage.

Now, therefore, be it resolved by the City of Elgin to provide workers’ compensation coverage as indicated above.

PASSED AND ADOPTED this 11th day of February 2014.