GNM_RCS_Other_Payments_and_Expenses_Reporting_TS

• 1. .Introduction

     1. Purpose

The document GNM_RCS_Expenses_and_Other_Payments_FS.docx is the functional specification that describes what business functions RCS supports in relation to other payments and expenses made through RCS.

This document is one of a set of technical specifications that provide details of how those functions are implemented in RCS.

• 1. Scope

This document focusses on the reports available in RCS that relate to other payments and expenses, payable to content suppliers.

Separate documents cover the entry of these payments and their subsequent processing.

This document is intended as a high-level technical document outlining how the relevant business functions are implemented in terms of software modules.

Importantly, this document does not aim to provide the level of detail that would be required in a programming specification in areas such as program structure, detailed business rules, data integrity, validation, locking considerations, data security, and calls to/from other software modules, performance considerations, and so forth.

For details of program logic and coding, the reader should refer to the program files themselves.

• 1. .Approved by department head report

Users can request a list of expenses and other payments approved by the department head delivered in comma separated values (csv) format.

This report exists as an audit control, making it possible to easily see who has approved what over a particular timeframe.

• 1. Requesting the report

To request this report choose menu option Expenses → Reports… → Approved by Dept head…

This opens the screen rcs_reports_030_pc.fmb

The report output can be restricted by the date criteria shown above. Upon pressing the “Finish” button a PDF report will be displayed in another browser tab or window.

• 1. Report output

The report data is sectioned (i.e. it breaks) by cost centre, and thereafter is ordered by Payee name and payment reference, unless otherwise specified in the request screen.

The individual who agreed the payment i.e. the person who entered it, and those who approved it, are identified by their initials only.

A reference number uniquely identifying a commission or contract (CRN/ARN) is shown if the payment has been linked to an agreement for the supply of content.

If the fee is to be paid in a foreign currency the currency is highlighted in a different colour.

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• 1. Example layout

The PDF report file is in the standard house style, as per the example below:

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• 1. .Approved by Editors office report

The same report can also be requested detailing the approvals made by the Editors office.

Again this is an audit control.

• 1. Requesting the report

The report is requested in the same way as for the Department head approvals.

• 1. Report output

The output format is also the same as for the Department head approvals report.

• 1. .Financial reports

Other payments & expenses data appears in various financial reports that are described in the documents relating to the Finance functions in RCS:

• • Finance → Spend analysis

  • Finance → Accruals + Prepayments → Commissions + other payments accruals

  • Finance → Delayed payments report

End of Document