Fees

This window is useful if fee details entered in the Commissioning platform need to be changed e.g.

• the commission was set up with an estimated fee;

• the fee was incorrectly entered at a lower rate and this has been paid to the contributor, and so a supplementary fee needs to be added;

• the commission payment is to be paid by more than one department so this can be reflected here by splitting the total payment between multiple chart of account code combinations;

• the timing of the payment needs to be adjusted (in advance, when fulfilled, on signature, on a specific date etc); or

• the payment needs to be put on hold.

Updating an existing payment

If the payment instruction has not been sent to Accounts Payable the payment details can be changed by simply typing over the fields on screen. A payment instruction can also be put on hold if there is a reason to delay payment.

If a payment whose status is "Sent to AP.." was for too low a fee then a fee supplement can be entered to make up the shortfall (see below). For all other changes e.g. the payment was too high, or the wrong payee was used, or if the payment needs to be cancelled entirely, then please contact the RCS Administrator.

Add a payment or extra payments to a commission

Click on a new row or in the toolbar to insert a new payment and choose one of the following payment types

• • Commission advance - payment is made immediately;

  • Commission payment - payment is scheduled as soon as the commission is fulfilled;

  • Commission signature - payment is released on signature i.e. a single assignment contract has been returned, or a book extract contract has been returned, if applicable;

  • Spike payment - for more on spiking commission see Review commissions.

Enter the fee required and make sure the Chart of account codes are correct. You can click on "On behalf of" to see a list of Editors that this payment can be allocated to.

If a date is entered in the Pay on field then the payment will not be scheduled until then.

Payment instructions can also be held back i.e. delayed from being sent to Oracle AP, by checking the On hold checkbox.