This screen records the details of literary agents or any other individual or company that represents or collects monies on behalf of a contributor. Only set up a relationship between an agent and a contributor if it is a permanent one. If a commission payment is going to a third party on a one-off basis, e.g. a charity, use the Pay someone else function when setting up the commission. More information is also available for paying Charities.
Creating a new agent record
For help adding a new agent record click here.
Searching for a specific agent record
You can search for a agent in a number or ways:
Click on List… adjacent to Company name and in the pop-up window type in the contributor's name until you find a match.
Or type a name or part of a name into Company name and click on List… (as shown below)
Put the screen into Query mode, enter any details you know (using wilds cards as necessary) and Run the query
Contributors represented by an agent
You can see which contributors are currently being represented by the agent selected by clicking on the Represents... button
Viewing and editing contributor details
The Agent's details will be displayed.
The Company name, Forename and Surname of the main contact will not be updateable, so if those details need to be changed please contact the RCS administrator.
To update any other fields (e.g. address or email) go to the relevant field, overwrite it with your changes, and Save
what you've done.
Recording additional contacts against a Agent
An Agent may have more than one contact against their record. This could be used to send contracts and commission confirmation letters to the agent responsible for a particular contributor as there could be multiple contacts within an agent. This is maintained in Names.