This screen provides full daily management and scheduling of photography assignments for staff, individual freelances and agency photographers. Commissions for assignments can be initiated from this screen.
The area at the top of the screen shows the date, with the lower part of the screen showing time slots on that day.
This date can be scrolled forward or backward, or can be queried.
The Notes for the day field is mostly used to identify those photographers who are working on a given day.
Creating a picture assignment (a "job")
Select the date and the time that the assignment is to take place. The Time field can be changed if needed - when two assignments are at the same time the Time for one will have to be overwritten.
Enter the Assignment details in the assignment field, and for longer descriptions double click on the field to use the editor window.
Select the photographer that is undertaking this assignment in the Contributor field and the date the pictures are Needed by.
If the assignment has been confirmed with the contributor then tick the Cfrm checkbox.
Unless you have selected a staff photographer the Cost centre and the CRN/ARN fields are mandatory.
Enter the Cost centre, Product, and Project (if there is one) and then click on CRN/ARN and that will link the Picture diary assignment to a existing commission/contract or allow a new Commission to be created using those codes.
If a commission is created the Reference number and the fee will be displayed on the Picture assignment screen.
If Show list is clicked on to link the Picture Assignment to an existing Contract or Commission, a list of value is shown as follows:
Once the pictures have been received click the In checkbox and this will fulfill the commission (provided it is unfulfilled)
Click on Get latest to refresh the diary screen. If another user has added/modified the diary since you have the screen open then their changes will be displayed on screen.
You can view the photographer's details at any time by clicking on Contributors details. If the contributor required is not on the system then click on Add Contributor
Viewing Commissions attached to a assignment
If you have linked an assignment to a commission, you can view the details of the commission by clicking on Edit commission.