Matching Configuration

Matching areas

The areas are defined on the left hand side of the screen. The name given to the area should reflect the content that it covers.

When queried, an area is highlighted in red if it has not been allocated to any users.

One such area "Not allocated" is used to list any sections that need to be allocated to other areas but haven't been allocated yet. All sections and commissioning desks should be allocated to ensure full coverage of all published content.

Other areas may are highlighted in magenta if they have been allocated to users whose accounts (system logins) are no longer enabled i.e. the person has probably left GNM and so someone new needs to be allocated the area.

If an area is flagged as Assignees only then only people who have been directly allocated to it will see it in the matching screen. This option is generally only used for areas covering large amounts of content, where the content is also accessible in the other smaller areas. For example US All covers all US commissioning desks, as exists in order have all US pictures in one place. But there is also a matching area for each US commissioning desk in order to allocate the article matching to each desk.

Content from these sections

This area of the screen supports the entry of sections (using wild cards as applicable) for both print and web content.

Print content

Only the Publication, Section name and Book name are applicable; the other fields should be left blank.

Web content

For web content the Publication and Section name reflect the web location of the content, but Book name is not applicable. Print section and Print book reflect the location of the content when it appeared in print, where that is known.

As this can get quite complex, an example is provided below:

The National news area will all content, base on publication, book and section data, as follows:

All print content in The Guardian, in the G1 book where the section name is Front (G1)

All print content in The Guardian, in the G1 book where the section name is National (G1)

All content on theguardian.com in whatever web section where the print section is "News" and the print book is "Main section"

All content on theguardian.com in whatever web section where the print section is "Top stories" and the print book is "Main section"

All content on theguardian.com in whatever web section where the print section is "UK news" and the print book is "Main section"

All content on theguardian.com in section News where the print section and book can have any value

All content on theguardian.com in section News where the print section and book can are both blank

Content from these commissioning desks

In this area of the screen the commissioning desks can be defined.

Not all content has a commissioning desk, so it is still important to add section definitions where possible otherwise some unmatched content will not appear under any matching area. However, it is possible to specify that the section data should only be used to find content if the commissioning desk is blank.

Series, blogs, tones to include

This is another way of targeting specific content based on the name of the blog or series, or the tone of the content.

Tags to exclude

This section makes it possible to exclude all content that has a particular value in a tag of a specified type.

The main use of this is to exclude web content with The Observer in the publication tag, from matching areas that are allocated to Guardian users.

Assigned to these users

This part of the screen is where the editorial users are assigned to the matching areas. Users can be assigned to any number of areas and to one or more formats for each area.

How this appears in the content matching screen

In the matching screen most editorial users will only see the areas they have been allocated.

System admin users do not need to be allocated any area as they see them all, unless they are defined as assignee only. If system admin have been allocated areas to process then these areas will be shown first.

Editors' office users also see all areas, unless they are specifically allocated areas in which case they only see those areas.

If a user is has been allocated more than one format (whether in one matching area or across multiple areas) they we see a radio group at the top of the matching screen allowing them to choose the format they want to process

Keeping this configuration screen up to data

When news sections and commissioning desks appear in the content an alert is sent to the system support email addresses advising that the new sections or desk need to be put into matching areas and assigned to users.