Contract renewals

Contracts become due for renewal when they are 75% through their terms. For example a contract lasting for 12 months will appear on this screen 3 months before the Contract end date and a contract lasting 6 months will appear on this screen 6 weeks in advance of the end date. Any contracts where the end date is in the past will be marked in red.

Contracts also appear on this screen if they are within 2 weeks of their end date, although this is usually covered by the above rule.

Contracts drop of this screen under these conditions:

• if they are renewed, cancelled or terminated;

• if the Don't renew button is clicked; or

• if the End date is at least 3 months in the past.

The three popup windows minimised at the bottom of the screen are described here.

The Cost centre dates... button can be pressed to display a list of the cost centres and the calendar month in which their contracts are meant to be renewed.

Contract documentation (including scans of signed copies) can be viewed by pressing the Documents... button.

Click on the Stats button to get a short summary of Content published and matched against this contract. This information appears next to the button:

Click on Rights... button to reveal the copyright details of the contract as recorded in the Rights tab. If the button is coloured red, the rights agreed are non-standard.

To see the contract value, how it is split between cost centres, and the schedule of payments instructions click on the Fees etc... button. RCS Administrators can also see and maintain the list of contract Owners in this window.

Click on Contributor... to view the contributor's contact details.

Renew a contract

The contract details shown on the right hand side of the screen aer read-only. To renew a contract, find the contract to be renewed and click on Renew...

Confirm the renewal by clicking on Yes.

This will navigate you to the Renew a contract screen where the details of the renewed contracted can be entered.