This process is how you enter the details of new fixed-term contracts with contributing individuals and organisations. Once complete, contract requests are queued for the appropriate managing editor(s) to approve.
Creating a new contract:
1. A new contract can be created from the search results in the Commissioning platform. For the highlighted contributor click on Create a new.. Contract... button
There is then an option to Enter a new contract from scratch or Copy the details from an existing contract as a starting point. For more information on the latter option see Copy existing
2 When creating a new contract from scratch specify which type of contract you are requesting from the list of values displayed. If the contributor is a writer the text format will be at the top of the list.
2. By default RCS will assume a contract with a duration of one year starting on the beginning of the next month. If necessary change the Starts and Ends date of the contract.
The Ref field is allocated a unique contract reference when you save the details, so there is no need to enter this field.
All other fields should be entered where possible: mandatory fields are identified by red prompts.
3. The principal cost centre is set according to the user's defaults. To change this value open the LOV by clicking on the ellipsis button and choose the value required.
4. Make any necessary changes/updates to the fields on the screen. For more explanation on the fields see Review Contracts. When all the details have been recorded click on Save
A unique reference is allocated and the contract will progress to through review, and approval and signing stages before becoming live.
The contract approval process and described in Contract Approval
Once a contract is approved, the Rights will be reviewed as described in Contracts under Rights approval. After this is done then the contract paperwork can be issued to the contributor to be signed.
Until the paperwork has been signed and sent to the Rights department the contract will be in Contracts not received.
When the signed paperwork has been received and confirmed then the contract will be live and will be on the list of Current contracts. The payment(s) for the contract can be generated.
Other details:
Notice period is set to default to 1 month.
Click on Contributor... to view the contributor's contact details.
Click on a row directly underneath the current contract to create a new blank contract for your selected contributor.
For higher level users, the following additional functionality is available:
You can approve a new contract immediately by pressing the Approve button.
To terminate an approved contract, click on Terminate. Doing so halts payments to the contributor.