Creating a New Organisation
Enter the contributor's details
Fill in as many of the fields as you can, incl. items like default currency as these will avoid delays in payment.
Compulsory fields are Company Name and then at least one of the following information:
a) Telephone/mobile number
b) Email address
c) Street address AND Town
Avoiding duplicates
You may get a warning about the contributor being a potential duplicate of an existing contributor. If so read this explanation.
Data required to pay a contributor
RCS (and the Oracle payments system) need the Street address and Town to pay the contributor; you can fill this in later (along with other payment necessary information) if you do not have this to hand. If this information is not entered, the fields will be highlighted in yellow (along with any others that are preferred):
Save changes
Once you are happy with all the details you can click on Save
. Make sure the type of contributor is correct then click on Yes to confirm.
Is the contributor represented by an agent?
If the contributor is represented by an agent such as Wylie Agency or Rogers, Coleridge & White, you will need to make a link with the agent.
Notes
Searching. To search for a specific contributor, follow the guidelines here.
Other names associated with this organisation can be recorded in the Names pop up menu. Click on the check box against Search to make the name searchable in RCS. To add additional names add an extra row in this window
Gender of the main contact for the organisation will be automatically set according to the Title you select. Additional contacts can be added- see 2.
If a Company has ceased trading type in a date into the Ceased trad. field; this makes the Agent/payee field compulsory, as this is where correspondences and payments get sent to.
You will need to enter a company type shows the primary format in which the freelance, staffer, or casual contributes: News Agency for text, Photo library for pictures and Graphics library for cartoons and graphic artistry. This field is mandatory because it determines the agreement defaults attached to the contributor's commissions and contracts.
Postcodes. Entering a UK postcode auto-fills the Town field.