This help text describes the different ways in which content can be processed in the Content matching screen(s).
Processing the unprocessed content involves highlighting an item of content on the left hand side, then highlight the way you want to process it on the right hand side, and pressing the Match... button to complete the action..
Match published content to a commission
With the content to be matched highlighted on the left and the corresponding Commission on the right selected, click on Match to link the content to the commission. The commission will then be fulfilled and the commission payment will be scheduled.
The Commissions tab lists All contributors' commissions (by default) that are currently outstanding for the cost centre at the top of the screen. (See the radio group above the list)
Click on One contributor to bring up a list of all contributors (that have been commissioned) and select a name from the list to return all of the commissions for that contributor. Any commissions that are already Fulfilled are highlighted in pink.
There are occasions when content needs to be matched to fulfilled commission, for example if the commissioned content was supplied long before publication and a payment had to be made.
Create a commission retrospectively for unmatched published content.
If a commission has not yet been created click on Create... to put through a new commission using the details from the content. There will be a choice to do a Quick commission or the Full process
In either case the headline/caption will be inserted into the commission contribution field and for text content the wordage will be inserted into the words commissioned field (if a longer version of the content exists then the larger of the 2 word counts will be used).
Match published content to a Contract
Highlight the content on the left side to be matched and the relevant contract. Click on match and the content will be linked to the contract.
The Contracts tab lists all Current contracts by default: to match older content click on Pub date to display contracts that were live when the content was published.
Match content to multiple sources
Where content is produced by more than one contributor it needs to be matched to each contributor. To do this click on Start multi-match which will put the screen in Multi-match mode.
The field under the match button will display the total number of words for the article - this can be adjusted to reflect how many words should be allocated to each match. After the match is made the words field will revert back to the size of the article, adjust this as required and repeat the matching process for the other matches.
Once all matches have been done then click on Stop multi-match and the content will be cleared from this screen.
Match pictures to pre-agreed space rates
With the picture to be matched highlighted, and the required agreed rates contract selected, click on Match. A payment will be generated according to the size of the picture with the rate agreed on the contract.
In the Picture payment confirmation window confirm the fee and the chart of accounts codes are correct and then click on Confirm for the payment to be scheduled. The majority of the agreed rates are in line with the standard Stock imagery rates as listed in https://www.theguardian.com/info/guardian-news-media-freelance-charter#Fees
Match articles to pre-agreed lineage rate
With the article to be matched highlighted and the Lineage tag selected, click on Match. A payment will be generated according to the wordage of the article and the rate agreed on the contract.
In the Lineage payment confirmation window, confirm the fee and the chart of accounts codes are correct and then click on Confirm for the payment to be scheduled.
The majority of the lineage rates are in line with the standard commissioned written contribution rate as listed in https://www.theguardian.com/info/guardian-news-media-freelance-charter#Fees
Match content to AV product
Highlight the Audiovisual content to be matched. If the content is not linked to an AV product tracking form then the AV tracking form tab will appear allowing the content to be linked.
Alternatively by click the PAC... button to generate an AV product tracking form for the content. For more details on this see AV products
Disregarding content
Where an item of content is not linked to any commissions or contracts and does not require payment then the content can be disregarded. Examples of content that can be disregarded include reader's letters or any PR or Promotional material
Highlight the content on the left side and on the right hand side select the relevant reason in the Disregard tab. (If content doesn't fit in with any of the reason then please contact a member of the Rights team.)
Click on Disreg... and the content is linked to the reason and cleared from the screen.
Where a disregard reason has been used regularly then a 'quick' disregard button will appear in the middle of the screen. However the user should contact the RCS team if large volumes of content are being disregarded in case this can be automated.