Release notes 130122

Multiple payments for commissions

There will be occasions when you need to enter more than one payment against a commission, for example a commission that is split across more than one cost centre, or the payments are staggered over a period of time, or a supplementary payment becomes due where, for example, a commission has been underpaid. Previously, these extra transactions had to be entered in Other payments, but you can now enter them as transactions against the original commission.

Most of the time, commissions you enter will only have a single payment and in this case the data entry process is unchanged, as well as the process to enter advance fees.

However, now when you save a new commission you will notice a new Payments pop-up screen (minimised by default). Here, you can review and amend the payment you have entered as well as adding further payments.

This pop-up is also viewable and update-able in the Review commissions screen by clicking on the Fee field or by clicking on the Fees button if you do not have access to the primary cost centre paying for the commission. Payments may be amended up to the point when they are scheduled to be despatched to AP. Once the payment has been sent to accounts then the Scheduled box will be ticked.

If a transaction needs to be processed on a specific day then you can enter this on the Pay on field. Once the payment has been approved and all other payment necessary information is in place then it will be sent on the date entered.

In the Payments pop-up (shown below), you will be only able to view payments against cost centres for which you are permissioned in RCS. For each transaction, you can see Type, Fee, Account Code Combination, Description and Status.

To add an extra payment, click on a new row and select a new Type and the Fee, and enter the relevant cost code combination. Click on On behalf of to select the name of the editor on whose behalf you are entering the extra payment (if different from the originating editor). The Account code will default to the primary code on the commission (if you do not have access to it, then this will be blank and you will need to insert a code)