This screen is where commissions requiring approval get approved. Commissions are queued for approval for the following reasons:
The total fee exceeds the editor's commissioning limit
The contributor is a staff member
It is the first commission fee for the contributor
Commissions requiring approval are put in a queue for the attention of the appropriate Department Head or Managing Editor. All other commissions are automatically approved by the commissioning editor.
There are two main impacts of a commission being queued for approval:
the payment instruction(s) are not sent to AP
the confirmation of the commission is held back
Approving a Commission
To approve a commission, scroll to the commission you want to approve, check it over, and click the Approve... button. If, however, you want to make changes to it before it is approved, click on the Edit Commission... button.
Queries
To notify the commissioning editor of any issues click on the New query... button. In the window that appears enter the issue and assign it to the user who created the commission. The See queries... button display a list of all queries logged against the highlighted commission. For more information on Queries click here.
Fees
The Fees area on the above screen shows the total fee for the commission and Payee. (Fees are always net of VAT. VAT is applied to the payment instruction, when appropriate, in the Accounts Payable system.) If there are multiple fees for the same commission the detail can been seen by clicking on either the Fees... button or any fee field. This will display a new window which shows how the total fee was split and if necessary approve the commission payments individually. For more information on Fees click here.
Updating Editor details
If the commissioning editor's limit needs to be raised then contact the RCS Administrator who can do this for you. Alternatively the editors limit can be see by pressing the Editor... button.