August 7, 2024

MINUTES

Called to Order:   1:03 pm

Adjourned:   2:32 pm

Location: Virtual Meeting

Chair: Neil Vickers

Present: Traci Allen, Donald Becker, Charity Benford, Erica Breedlove, Chris Cervini (for Molly Beth Malcolm), Jenna Cullinane Hege, Larry Davis, Eileen Eiden (for Christine Hall), Youssef El-Hage, Bernadette Hinterlong, Kirk Kirkland-Arnold, Jon Luckstead, Keri Moczygemba, Don Morris (for Lisa Marie Coppoletta), Roxane Royalty 

Absent: Matthew Campbell, Lisa Marie Coppoletta, Christine Hall, Tennille Harris, Sharrion Jenkins, Molly Beth Malcolm, Deshaunta Stewart, Kelly Torrico 

Guests: David Albert, Azure Brown, Alex Bryant, Charlene Buckley, Alisol Martinez, Michael Midgley 

Minutes: Catherine Namour 

Next Meeting:  September 4, 2024

I For Information/Discussion

A. Review of minutes, July 10, 2024

On motion, and vote, the minutes were approved as noted.

B. Proposed changes to ASC Membership Structure

Neil presented proposed changes to the ASC membership that align with the recent re-org of Finance & Administration. On motion, and vote, the Council approved the proposed changes to be sent to the SGRC for review and approval to send to the Chancellor for adoption.

II. Review following Posting for Employee Comments

A. 1.0200.01 College Seal & Logo [second posting]

Alex Bryant presented comments received from employees.  Discussion focused on comments regarding use of the College name. The Council recommended that the relevant clauses be re-worded for clarity. The proposal will be revised and brought back to the ASC on a future agenda.

B. 4.0702.01 Resolution of an Employee Grievance (AR and G/P)

Following discussion, on motion and vote, the Council approved to send the draft proposals as accepted at the previous meeting (prior to posting for comments) to the Chancellor for signature. Feedback since received from employees, Council members and other stakeholders will be considered during subsequent review of the AR.

III. Proposed Drafts for Posting and Distribution

A. 4.0503.02 Accrued Leave (AR and G/P)

Neil presented a proposed change to Sick Leave clause 9. The change was initiated by legal counsel as a result of the outcome of a recent personnel case. The Council recommended modifications to the proposed change which Neil will discuss with legal counsel and amend the proposal as warranted. On motion, and vote the Council approved to post the proposal for employee comments following legal counsel review.  

B. 3.0901.02 Forms Management (AR and G/P)

Azure presented proposals to update the AR and G/P. Several modifications were suggested during discussion and Azure agreed to edit the documents accordingly.  On motion, and vote, the Council approved the documents with additional revisions discussed during the meeting to be posted for employee comments.  

AGENDA

I For Information/Discussion

A. Review of minutes, July 10, 2024

B. Proposed changes to ASC Membership Structure

II. Review following Posting for Employee Comments

A. 1.0200.01 College Seal & Logo

B. 4.0702.01 Resolution of an Employee Complaint or Grievance

4.0702.01.1 Resolution of an Employee Complaint or Grievance G/P

III. Proposed Drafts for Posting and Distribution

A. 4.0503.02 Accrued Leave

      4.0503.02.1     Accrued Leave G/P

B. 3.0901.02 Forms Management

3.0901.02.1 Forms Management - Forms Creation and Maintenance G/P