March 1, 2017

MINUTES

Time: 1:00 pm
Adjourned:  3:00
Location: HBC Rm 502

Chair: Neil Vickers 

Present: Donald Becker, Erica Breedlove, Marissa Burill, Matthew Campbell, Chris Cervini, Stan Gunn, Mike Hill, Bernie Hinterlong, Benny Ligues (for Matt Pappas), Ben Mathey, Connie Park, Shari Rodriquez, Rachel Ruiz, Geraldine Tucker, Brandon Whatley, Jennifer Weber (for Julie Todaro)

Absent: FC Caranikas, Rebecca Cole, Vanessa Faz, Brette Lea, Bill Mullane, Matthew Pappas, Ruth Reinhart, George Tatarintsev, Julie Todaro  

Guests: Steven Hassel, Alisol Martinez  

Minutes: Catherine Namour 

Next Meeting:  April 5, 2017

I      Committee Reports / Other

A. Minutes of the previous meeting and updates - February 1, 2017

The minutes were approved as noted.

II     Review following posting

A. 6.09.007 Leave
B. 6.10.004 Leave Without Pay
C. 6.10.004 G/P   Leave Without Pay Guidelines and Procedures

No comments were received from employees. After brief discussion the Council voted and unanimously approved the three documents to be sent to the President for signature.

D. 6.10.008 Unauthorized Leave

Don Becker moved to rescind AR 6.10.008 as the content has been incorporated into 6.09.007, Leave.  The Council voted and unanimously approved the AR to be rescinded.

E. 6.09.008 Leave for Grant Employees

Don Becker moved to revise AR 6.09.008 to remove references to leave as that information has been incorporated into the leave rule. All in favor. 

III    Proposed Drafts for Posting and Distribution

A. 7.03.003 Business Expense Reimbursements  (second review)
7.03.003 G/P Business Expense Reimbursements Guidelines and Procedures 

After discussion the Council voted and unanimously approved the posting of both documents for employee comments.

B. 6.09.001 Family and Medical Leave
6.09.001 G/P Family and Medical Leave Guidelines/Procedures

These documents were posted for employee comments in January. The Council added clarification regarding spouses who are both employed by ACC. The Council voted and unanimously approved the documents to be sent to the President for signature with the suggested change.

C. 6.09.009 Accrued Leave : third review
6.09.009 G/P Accrued Leave Guidelines/Procedures: first review 

After discussion, the Council voted on a motion to change the waiting period for employees to use accrued leave from 180 days to 90 days. The Council approved by a vote of 9 in favor, 6 opposed, 1 abstain. This, and other minor changes will be incorporated into the document and presented for final review at the next meeting.

D. 6.09.005 Non-Accrued Paid Leave : first review
6.09.005 G/P Non Accrued Paid Leave Guidelines and Procedures: first review

This item was referred to the next meeting.

E. 6.09.010 Sick Leave Pool : first review
6.09.010 G/P Sick Leave Pool Guidelines and Procedures: first review

This item was deferred to the next meeting.

AGENDA

I      Committee Reports / Other

A. Minutes of the previous meeting and updates - February 1, 2017 

II     Review following posting

A. 6.09.007 Leave

B. 6.10.004 Leave Without Pay

C. 6.10.004 G/P   Leave Without Pay Guidelines and Procedures

III    Proposed Drafts for Posting and Distribution

A. 7.03.003 Business Expense Reimbursements (second review)
7.03.003 G/P Business Expense Reimbursements Guidelines and Procedures 

B. 6.09.001 Family and Medical Leave
6.09.001 G/P   Family and Medical Leave Guidelines/Procedures

There are no additional changes to the draft rule. Here is a link to the document that was reviewed following posting at the previous meeting: 6.09.001 AR
The Guidelines and Procedures have been edited following discussion and recommendations made at the last meeting.

C. 6.09.009 Accrued Leave: third review
6.09.009 G/P  Accrued Leave Guidelines/Procedures: first review 

D. 6.09.005 Non-Accrued Paid Leave : first review
6.09.005 G/P   Non Accrued Paid Leave Guidelines and Procedures: first review 

E. 6.09.010 Sick Leave Pool : first review
6.09.010 G/P   Sick Leave Pool Guidelines and Procedures: first review