September 11, 2019

MINUTES

Time: 1:05 pm
Adjourned:  3:10 pm
Location: HBC Rm 502

Chair: Neil Vickers 

Present: Samantha Ackers, Don Becker, Katharine Bennett, Chris Cervini, Ping Chu (for Christina Michura), Melissa Curtis, Miguel DeLeon (for Matthew Campbell), Michael Garcia, Amber Kelley, Wayne Maines, Misty Rasmussen, Shari Rodriquez, Nancy Stano, Julie Todaro, Geraldine Tucker, Steven Valdez, Brandon Whatley

Absent: Erica Breedlove, Matthew Campbell, Garrett Groves, Bernie Hinterlong, Brette Lea, Molly Beth Malcolm, Christina Michura

Guests: Missi Patterson, Dana Tucker

Minutes: Catherine Namour 

Next Meeting:  November 6, 2019

I      Committee Reports / Other

  A. Welcome new members and introductions

1.  Neil welcomed new and returning members to the Council for FY20.

2.  All members introduced themselves.

  B. Chair's opening remarks

1.  Neil briefed members on the hierarchy of ACC policies starting with the Board Policies. He spoke about the Shared Governance structure and the Council's role. Although the Council's official functions include a number of administrative areas, most of the meeting time is spent reviewing Administrative Rules.

2.  Catherine provided an overview of the Administrative Services site.

  C. Approval of minutes, August 7, 2019

On motion, the Council voted to approve the minutes as noted. The motion passed on a vote of 13-0-5.

II    Review following Posting for Employee Comments

  A. 6.09.011 Overtime for Non-Exempt Employees - Administrative Rule and Guideline/Procedure

After discussion, a motion was made to send the proposed changes to the President including minor suggestions made at this meeting. The motion passed unanimously.

  B. 6.10.012 Compensatory Time (Non-Faculty, Exempt Employees) AR, Recording of Compensatory Time for Non-Faculty, Exempt Employees, G/P

After discussion, a motion was made to send the proposed changes to the President including minor suggestions made at this meeting. The motion passed unanimously.

  C. 3.03.017 Employee Information (renamed Employee Personnel Files)  - Administrative Rule and Guideline/Procedure

Following discussion the developer, Geraldine Tucker, requested to table the draft until the next meeting to allow for additional editing to be done.

  D. 6.01.003 Employment of Individuals Under the Americans with Disabilities Act - Administrative Rule and Guideline/Procedure

After discussion, a motion was made to send the proposed changes to the President including minor suggestions made at this meeting. The motion passed unanimously.

AGENDA

I      Committee Reports / Other

  A. Welcome new members and introductions

  B. Chair's opening remarks

  C. Review of minutes, August 7, 2019

II    Review following Posting for Employee Comments

  A. 6.09.011 AR and G/P Overtime for Non-Exempt Employees 

  B. 6.10.012 AR and G/P Compensatory Time (Non-Faculty, Exempt Employees), and Recording of Compensatory Time for Non-Faculty, Exempt Employees

  C. 3.03.017 AR and G/P Employee Information (renamed Employee Personnel Files)

  D. 6.01.003 AR and G/P Employment of Individuals Under the Americans with Disabilities Act

  E. 6.01.004 AR and G/P Background Checks for Employment 

Note: AR 6.01.004, Background Checks for Employment was approved by the Council to be posted for employee comments however was withdrawn by the developer after the 8/7/2019 meeting.