February 3, 2021

MINUTES

Time: 1:00 pm
Adjourned: 2:00 pm
Location: Virtual Meeting

Chair: Neil Vickers

Present: Don Becker, Erica Breedlove, Matthew Campbell, Chris Cervini, Daniel Chupe O'Hanlon, Michael Garcia, Bernie Hinterlong, Amber Kelley, Willie Martinez, Devin McMillian (SGA), Christina Michura, Sharon Simpson, Deshaunta Stewart, Julie Todaro, Henry Tsai, Geraldine Tucker

Absent: Martha Dorow, Garrett Groves, Brette Lea, Wayne Maines, Molly Beth Malcolm, Shari Rodriquez

Guests: Charlene Buckley, Amanda Dean, Casey Martinez, Don Morris, Jack O'Grady

Minutes: Catherine Namour 

Next Meeting:  March 3, 2021

I      Committee Reports / Other

  A. Review of minutes, December 2, 2020

On motion and vote, the minutes were approved as noted.

II     Review following Posting for Employee Comments

There were no items posted following the previous meeting. AR 6.05.007, Employment Eligibility Verification was approved at the meeting on December 2, 2020 and will be posted during February 2021. 

III   Proposed Drafts for Posting and Distribution

  A. 6.08.005, AR and G/P, Resolution of an Employee Grievance

Neil introduced the topic and advised that this is a first review of draft changes to the AR and G/P as proposed by the ad hoc committee that was formed for this purpose. Other bodies will need to review the document before it is widely shared (the Cabinet, the SGRC, the employee association officers, legal counsel).

Several members of the committee were present to provide clarification, answer questions from the Council, and participate in discussion. Don Morris provided an overview of the committee scope, structure and process. Charlene Buckley, the committee chair, and Jack O’Grady covered the substantive changes.  

The Council discussed various aspects of the drafts. The need to ensure clear and consistent language was noted. There was much discussion about the role, responsibility, authority and latitude of the proposed Employee Relations Office.

The Council thanked the committee for their outstanding work.

Neil closed by stating that the committee will next meet with legal counsel for further discussion. The documents are not ready to send to employees for comment. The drafts will be further revised and placed on the agenda of a future meeting.

  B. 5.03.002, AR,  Internal Audit

Neil presented proposed changes to the AR, provided the rationale, and received feedback from the Council. The College used to have a small department that ran the internal audit function, however, it has been outsourced for several years. The rule in its current form references a separate document titled “Internal Audit Charter” which is located on the Finance & Administration website. It is the recommendation of the Council that the content of the charter be incorporated into the rule as there is no basis to maintain that document independently. Neil will revise the draft accordingly and place it on a future agenda.

AGENDA

I      Committee Reports / Other

  A. Review of minutes, December 2, 2020

II     Review following Posting for Employee Comments

There were no items posted following the previous meeting. AR 6.05.007, Employment Eligibility Verification was approved at the previous meeting and will be posted during February 2021. 

III   Proposed Drafts for Posting and Distribution

  A. 6.08.005 AR and G/P, Resolution of an Employee Grievance

To be presented by Charlene Buckley, Office of Compliance

  B. 5.03.002 AR, Internal Audit

To be presented by Neil Vickers